Administrative Support Specialist

4 weeks ago

Mississauga, Ontario, Canada Anton Dharmaseelan Mortgage Agent Full time
Position Overview

The role of the Office Administrative Assistant at Anton Dharmaseelan Mortgage Agent is essential for ensuring smooth office operations and effective communication within the team.

Employment Details
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 to 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years
Key Responsibilities
  • Facilitate the flow of information among team members.
  • Oversee and manage daily office operations.
  • Assess and enhance daily operational efficiency.
  • Handle incoming mail and other communications.
  • Develop and monitor budgets and financial expenditures.
  • Organize and streamline daily tasks and responsibilities.
  • Supervise and mentor other staff members.
  • Provide training and support to new employees.
  • Document and prepare minutes for meetings and conferences.
  • Establish and implement office procedures and routines.
  • Schedule and confirm appointments for staff and clients.
  • Manage contracts and agreements.
  • Answer phone calls and relay messages effectively.
  • Respond to electronic inquiries in a timely manner.
  • Compile and analyze data and statistics.
  • Oversee the preparation of various reports.
  • Address employee inquiries and concerns.
  • Order and maintain office supplies and inventory.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them to appropriate contacts.
  • Set up and maintain both manual and digital filing systems.
  • Type and proofread various documents and correspondence.
  • Conduct research as needed.
  • Perform data entry tasks accurately.
  • Deliver exceptional customer service.
  • Collaborate with the marketing department to convey messages effectively.
  • Maintain and manage the digital database.
  • Consult with clients post-sale to ensure ongoing support.
Work Environment
  • Fast-paced and dynamic work setting.
  • Ability to work under pressure and meet tight deadlines.
  • Attention to detail is crucial.
  • Repetitive tasks may be involved.
Personal Attributes
  • Strong multitasking abilities.
  • Sound judgment and decision-making skills.
  • Highly organized and detail-oriented.
  • Team-oriented with a collaborative spirit.
  • Accurate and reliable in task execution.
  • Client-focused approach.
  • Effective time management skills.
  • Adaptable to changing situations.
  • Quick learner with a proactive attitude.
Compensation and Benefits
  • Group insurance benefits available.
  • Additional benefits offered.

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