Business Operations Assistant

4 weeks ago

Mississauga, Ontario, Canada K&A Professional Accounting and Tax Services Inc. Full time
Office Administration Specialist

K&A Professional Accounting and Tax Services Inc. is looking for a skilled Office Administration Specialist to enhance our operational efficiency. If you possess strong organizational skills and a commitment to supporting a diverse team, we encourage you to explore this opportunity.

Job Overview
  • Employment Type: Permanent
  • Working Language: English
  • Work Hours: 35 to 40 hours per week
Qualifications
  • Completion of secondary (high) school education
Key Responsibilities
  • Coordinate and organize seminars, workshops, and conferences.
  • Oversee and guide junior staff members.
  • Develop and enforce organizational policies and procedures.
  • Document and prepare minutes for meetings and events.
  • Design and implement effective recruitment strategies.
  • Manage contractual agreements.
  • Handle incoming calls and relay messages efficiently.
  • Respond to electronic inquiries promptly.
  • Direct the creation of communication strategies.
  • Supervise the preparation of reports and documentation.
  • Address employee inquiries and concerns.
  • Maintain office supply inventory and order as needed.
  • Arrange travel plans and itineraries.
  • Welcome visitors and guide them to appropriate contacts.
  • Establish and maintain both manual and digital filing systems.
  • Draft and proofread correspondence and various documents.
  • Conduct data entry tasks.
  • Provide exceptional customer service.
  • Manage and maintain a digital database.
  • Perform basic bookkeeping duties.
  • Conduct performance evaluations.
  • Supervise office staff and volunteers.
  • Plan, organize, and evaluate daily operational activities.
Experience Requirements
  • 1 to less than 7 months of relevant experience.
Support for Persons with Disabilities
  • Ensures physical accessibility accommodations.
  • Provides visual and auditory accessibility accommodations.
  • Engages in initiatives supporting individuals with disabilities.
  • Offers mentorship and networking opportunities.
  • Delivers training to promote awareness among employees.
  • Implements inclusive recruitment practices.
Support for Newcomers and Refugees
  • Participates in programs aiding newcomers and refugees.
  • Assists with settlement and integration needs.
  • Facilitates access to social and labor markets.
  • Supports recognition of foreign credentials.
  • Provides mentorship opportunities.
  • Conducts diversity and cross-cultural training.
Support for Indigenous Communities
  • Engages in programs that support Indigenous individuals.
  • Offers mentorship and networking opportunities.
  • Builds relationships with Indigenous organizations.
  • Provides cultural competency training for all staff.
  • Facilitates access to Elders for guidance.
Support for Visible Minorities
  • Participates in initiatives supporting visible minorities.
  • Implements hiring practices to prevent discrimination.
  • Offers mentorship programs.
  • Conducts diversity and cross-cultural training.

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