Business Operations Assistant

7 days ago


Mississauga, Ontario, Canada CLEAR CONCEPTS IMMIGRATION SERVICES INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Clear Concepts Immigration Services Inc. as an Administrative Coordinator. This is a permanent position that requires a strong ability to work independently and as part of a team.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the team, including coordinating meetings, preparing minutes, and maintaining records.
    • Assist with staff consultation and grievance procedures, ensuring a fair and respectful work environment.
  • Communication and Coordination
    • Coordinate the flow of information within the team, ensuring timely and effective communication.
    • Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Office Management
    • Plan and organize daily operations, including setting up and maintaining manual and computerized information filing systems.
    • Order office supplies, maintain inventory, and ensure a well-stocked and organized workspace.
  • Customer Service
    • Provide exceptional customer service to clients, responding to their inquiries and concerns in a timely and professional manner.
    • Compile data, statistics, and other information to support business decisions and operations.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and organizational skills.
    • Ability to work independently and as part of a team.
    • Proficient in Microsoft Office, including Excel, Word, and PowerPoint.
    • Familiarity with Google Docs and Adobe Acrobat Reader.
Work Environment

We offer a fast-paced and dynamic work environment with a large caseload and workload. The successful candidate will be able to work under pressure, meet tight deadlines, and maintain attention to detail.

What We Offer
  • Free Parking
  • Parking Available
  • Permanent Full-Time Position
  • 40 Hours per Week
  • English Language


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