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Administrative Coordinator

2 months ago

Toronto, Ontario, Canada First Student Full time
About the Position

First Student, a leading provider of school transportation services, is seeking an Administrative Assistant to support our operations. As a key member of our team, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities:
  • Provide administrative support to our staff, including drafting correspondence, scheduling appointments, and maintaining records.
  • Assist with various administrative tasks, such as coding and processing invoices, updating reports, and coordinating conferences and meetings.
  • Manage paper and electronic filing systems, ensuring accurate and efficient record-keeping.
  • Process incoming mail and other materials, preparing responses to routine letters and completing forms as needed.
  • Arrange travel reservations and coordinate meetings, conferences, and other events.
  • Administer department programs, projects, and processes, ensuring timely and effective execution.
  • Order and dispense supplies, maintaining a well-stocked office environment.
  • Support recruiting efforts by posting positions internally and externally.
Requirements:
  • Less than 2 years of experience in an administrative role.
  • Proficiency in Microsoft Office, Excel, and PowerPoint.
  • Excellent written and verbal communication skills.
  • Strong organizational and follow-up skills.
  • Attention to detail and ability to multitask.
  • Ability to utilize office equipment and software applications.
  • Professional demeanor and confidence to work in a fast-paced corporate environment.