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Executive Assistant

2 months ago

Ottawa, Ontario, Canada Canadian Forces Morale and Welfare Services - CFMWS Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional senior administrative support to the CANEX Division at Canadian Forces Morale and Welfare Services (CFMWS). As a key member of our team, you will play a critical role in ensuring the smooth operation of our division.

Key Responsibilities
  • Provide senior administrative support to the CANEX Division, including scheduling appointments and meetings, managing agendas and documents, and coordinating travel arrangements.
  • Manage correspondences and enquiries, including researching for reference documentation, monitoring, re-directing, and following-up on correspondence and enquiries.
  • Prepare travel claims and expense reports for the team.
  • Develop and implement administrative and office procedures to improve business processes.
  • Apply policies and procedures to ensure compliance and efficiency.
  • Manage budgets and records, including maintaining filing systems and drafting correspondence and reports.
  • Make travel arrangements and coordinate logistics.
Requirements
  • College diploma or certificate in Administration, Office Administration, Secretarial Science, or a related field.
  • Several years of experience in office administration, project management, and developing administrative procedures.
  • Excellent organizational and communication skills, with the ability to work in a fast-paced environment.
  • Strong client focus, with the ability to build relationships and provide excellent customer service.
  • Competencies in client focus, organizational knowledge, communication, innovation, teamwork, and leadership.
  • Bilingual (English and French) essential, with advanced reading, writing, and oral skills.
What We Offer
  • A comprehensive benefits package, including health benefits, work-life balance, and retirement planning.
  • A hybrid work arrangement, with the option to work from a corporate office or home office.
  • Opportunities for learning and development, including tuition assistance and second language training.
  • A dynamic and inclusive work environment, with a commitment to diversity and accessibility.