Executive Assistant to EVP

1 month ago

Toronto, Ontario, Canada First Capital REIT Full time

About the Role:

The Executive Assistant will provide high-level administrative support to our Executive Vice President & Chief Operating Officer, and to our Executive Vice President, Enterprise Strategies & Chief Financial Officer at our head office in Liberty Village.

This role will be a true partner in the business, involving extensive organizing, coordinating, planning, and collaborating. The successful candidate will be a forward-thinking team player with a high degree of professionalism, confidentiality, discretion, and judgment.

Key Responsibilities:

  • Anticipate the needs and work ahead to provide solutions.
  • Manage all requirements in support of smooth and efficient meeting facilitation, including scheduling, agendas, presentations, minutes, etc.
  • Prepare a variety of correspondence, presentations, and documents.
  • Manage travel requirements as needed.
  • Act as a team champion of technology, embracing all the technology available and harnessing it to streamline processes.
  • Process invoices and expense reports promptly and per our accounting policies.
  • Assist with the annual budget process, including monthly reporting and quarterly accruals, and the application of appropriate e-billing system.
  • Establish and maintain electronic filing systems.
  • Act as a key liaison with internal and external stakeholders, including board members, senior executives, and employees.
  • Develop and maintain relationships with peer business Executive Assistants and others across the organization.
  • Perform various other duties as delegated or assigned, including support for special projects and transactions.

Requirements:

  • Post-secondary degree with ten (10) plus years' experience in a similar senior administrative role, preferably within a corporate environment.
  • Experience at a similarly publicly traded company and working with Boards is a strong asset.

What We Offer:

  • Flexible Hours
  • Remote workdays
  • Company-matched savings plans
  • Fully paid Extended Healthcare benefits from day one
  • Annual Wellness Subsidy
  • Tuition & Development Program
  • Employee Referral Program
  • Rewards and Recognition Programs
  • Paid time off during December holiday season
  • Parental leave benefits

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