Legal Support Specialist

4 weeks ago


BaieComeau, Canada Vi2vals Immigration Inc. Full time
Job Overview

We are seeking a dedicated Legal Support Specialist to assist in various legal tasks within our organization. This role is essential in ensuring the smooth operation of our legal department.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English or French
  • Working Hours: 35 to 40 hours per week
Educational Requirements
  • Completion of a college, CEGEP, or other non-university certificate or diploma from a program lasting 1 to 2 years
  • Fields of study may include legal studies or human resources management
  • Equivalent experience may also be considered
Preferred Languages
  • Spanish; Castilian
Work Environment
  • General law practice
  • Willingness to relocate is an asset
Key Responsibilities
  • Facilitate the flow of information within the legal team
  • Manage and distribute incoming mail and electronic communications
  • Schedule and confirm appointments
  • Maintain an organized filing system
  • Document and prepare minutes for court sessions, meetings, or conferences
  • Establish and implement office procedures and routines
  • Coordinate travel arrangements and itineraries
  • Draft and input correspondence and legal documents
  • Review and proofread documents to ensure compliance with legal standards
Supervisory Responsibilities
  • No supervisory duties required
Technical Skills
  • Proficient in MS Office, QuickBooks, and MS Outlook
Experience Areas
  • Contracts
  • Correspondence
  • Reports and records management
  • General management
Work Conditions
  • Ability to work under pressure and meet tight deadlines
  • Attention to detail is crucial
  • Manage a large caseload effectively
Personal Attributes
  • Accurate and dependable
  • Client-focused with strong interpersonal skills
  • Excellent oral and written communication abilities
  • Organized and reliable team player
  • Capable of multitasking
Screening Questions
  • Are you available for the advertised start date?
  • Are you currently a student?
  • Are you legally authorized to work in Canada?
  • Are you open to relocating for this position?
  • Do you reside near the advertised location?
  • Do you have prior experience in this field?
  • What is the highest level of education you have completed?
Experience
  • Previous experience is considered an asset
Financial Benefits
  • Commission opportunities available
Additional Benefits
  • Employer-sponsored learning and training
  • On-site housing options
  • Access to on-site recreational activities
  • Team-building opportunities
  • Flexible work week options
  • Wellness programs available
Support for Newcomers
  • Facilitates social and labor market integration for newcomers and refugees
  • Encourages recruitment of individuals displaced by conflict or natural disasters


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