Documentation Specialist

4 weeks ago

Toronto, Ontario, Canada BGC Engineering Inc. Full time
Job Title: Documentation Specialist/Office Administration

We are seeking a highly organized and detail-oriented Documentation Specialist/Office Administrator to join our team at BGC Engineering Inc.

Job Summary

The successful candidate will be responsible for supporting a range of administrative functions, with a focus on document formatting and proofreading of technical reports. This role will involve working closely with our Administrative and Documents Teams, as well as collaborating with team members across our locations.

Key Responsibilities
  • Document Preparation
    • Format documents according to company templates in an accurate and timely manner
    • Proofread and quality check each document for content and accuracy
    • Check completed work for spelling, grammar, punctuation, and light copy editing
    • Work with Adobe Acrobat in compiling and finalizing documents
    • Provide service to employees needing assistance with documentation
    • Troubleshoot and resolve issues related to document activities
    • Assist document authors on Microsoft Office suite
    • Liaise with team-mates and general staff to ensure deadlines are met and client goals are achieved
  • Administrative
    • Support front desk duties such as coordinating visitors and vendors, domestic and international shipping and receiving, and supporting with staff queries
    • Collaborate with the Office Administrator on office functions such as maintaining office organization, various office equipment and supplies inventory, organizing catering for office functions and meetings, coordinating travel and accommodation logistics for staff, maintaining office tidiness and general upkeep of kitchen area, visitor workstations, and common areas, preparing and coordinating for the onboarding of new staff, and assisting with planning office and company social events
    • Support the Toronto office staff and greater BGC Administrative Team as needed
Requirements
  • 3-5 years of relevant work experience
  • Advanced skills in MS Office including Word (including styles), Share Point, Excel, PowerPoint, and Outlook
  • Proficient with Adobe Acrobat
  • Experienced and proficient in applying existing standards and styles to new documents with a high attention to detail
  • Ability to pivot with changing priorities to meet deadlines
  • Reliable, punctual, and good problem-solving skills
  • Excellent interpersonal skills with internal and external stakeholders
  • Ability to collaborate with team members while also working independently
  • Strong written and verbal communication skills
  • Commitment to promoting office and team culture and values
  • French fluency is an asset
Company Benefits
  • Our One Team culture supporting health, wellness, safety, and diversity
  • Comprehensive benefits package including health, dental, and vision coverage, LTD, Life, AD&D, and Business Travel Insurance, Employee Assistance Program, maternity/paternity leave top-ups, professional development and mentoring opportunities, flat management structure, flexible workplace with office and home arrangements, social and wellness activities, and casual and professional work environment

  • Documentation Specialist

    2 weeks ago

    Toronto, Ontario, Canada beBee Professionals Full time

    Job Description: Documentation SpecialistBeBee Professionals is looking for a Documentation Specialist to create and edit technical documents. The successful candidate will have a degree in Technical Writing or a related field and experience in technical writing and editing. The ideal candidate will have excellent written and verbal communication skills, as...

  • Documentation Specialist

    1 month ago

    Toronto, Ontario, Canada Randstad Full time

    Marketing Operations & Documentation SpecialistWe are seeking a detail-oriented Marketing Operations & Documentation Specialist with expertise in Wrike and communications to support our team in managing operational processes, documentation, and internal communications.Key Responsibilities:Maintain efficient workflow managementEnsure documentation is...

  • Documentation Specialist

    1 month ago

    Toronto, Ontario, Canada Randstad Full time

    Marketing Operations & Documentation SpecialistWe are seeking a detail-oriented Marketing Operations & Documentation Specialist with expertise in Wrike and communications to support our team in managing operational processes, documentation, and internal communications.Key Responsibilities:Maintain efficient workflow managementEnsure documentation is...

  • Documentation Specialist

    3 weeks ago

    Toronto, Ontario, Canada Randstad Full time

    Job DescriptionWe are seeking a detail-oriented Marketing Operations & Documentation Specialist with expertise in Wrike and communications to support our team in managing operational processes, documentation, and internal communications.Key ResponsibilitiesMaintain efficient workflow managementEnsure documentation is up-to-dateEnhance communication efforts...

  • Documentation Specialist

    3 weeks ago

    Toronto, Ontario, Canada Randstad Full time

    Job DescriptionWe are seeking a detail-oriented Marketing Operations & Documentation Specialist with expertise in Wrike and communications to support our team in managing operational processes, documentation, and internal communications.Key ResponsibilitiesMaintain efficient workflow managementEnsure documentation is up-to-dateEnhance communication efforts...

  • Documentation Specialist

    2 months ago

    Toronto, Ontario, Canada BGC Engineering Inc. Full time

    {"title": "Documentation Specialist/Office Administrator", "description": "Key ResponsibilitiesAs a Documentation Specialist/Office Administrator at BGC Engineering Inc., you will be responsible for supporting a range of administrative functions, with a focus on document formatting and proofreading of technical reports. You will work closely alongside our...

  • Documentation Specialist

    1 month ago

    Toronto, Ontario, Canada BGC Engineering Inc. Full time

    Job Title: Documentation Specialist/Office AdministrationWe are seeking a highly organized and detail-oriented Documentation Specialist/Office Administrator to join our team at BGC Engineering Inc.Job SummaryThe successful candidate will be responsible for supporting a range of administrative functions, with a focus on document formatting and proofreading of...

  • Documentation Specialist

    1 month ago

    Toronto, Ontario, Canada BGC Engineering Inc. Full time

    Job Title: Documentation Specialist/Office AdministrationWe are seeking a highly organized and detail-oriented Documentation Specialist/Office Administrator to join our team at BGC Engineering Inc.Job SummaryThe successful candidate will be responsible for supporting a range of administrative functions, with a focus on document formatting and proofreading of...

  • Documentation Specialist

    2 months ago

    Toronto, Ontario, Canada BGC Engineering Inc. Full time

    {"title": "Documentation Specialist/Office Administrator", "description": "Key ResponsibilitiesAs a Documentation Specialist/Office Administrator at BGC Engineering Inc., you will be responsible for supporting a range of administrative functions, with a focus on document formatting and proofreading of technical reports. You will work closely alongside our...

  • Documentation Specialist

    1 month ago

    Toronto, Ontario, Canada BGC Engineering Inc. Full time

    Job Title: Documentation Specialist/Office AdministrationWe are seeking a highly organized and detail-oriented Documentation Specialist/Office Administrator to join our team at BGC Engineering Inc.Job SummaryThe successful candidate will be responsible for supporting a range of administrative functions, with a focus on document formatting and proofreading of...

  • Documentation Specialist

    1 month ago

    Toronto, Ontario, Canada BGC Engineering Inc. Full time

    Job Title: Documentation Specialist/Office AdministrationWe are seeking a highly organized and detail-oriented Documentation Specialist/Office Administrator to join our team at BGC Engineering Inc.Job SummaryThe successful candidate will be responsible for supporting a range of administrative functions, with a focus on document formatting and proofreading of...

  • Documentation Specialist

    2 weeks ago

    Toronto, Ontario, Canada beBee Professionals Full time

    BeBee Professionals is seeking a highly skilled Documentation Specialist to join our team in Toronto. As a key member of our documentation team, you will be responsible for creating, editing, and maintaining technical documentation for our products and services.The successful candidate will have a degree in Technical Writing, English, or a related field, as...

  • Technical Documentation Specialist

    2 weeks ago

    Toronto, Ontario, Canada beBee Professionals Full time

    Technical Documentation SpecialistWe are seeking a skilled Technical Documentation Specialist to create, edit, and maintain technical documentation for our products and services. This includes writing, editing, and proofreading technical documents, such as user manuals, installation guides, and product specifications.The ideal candidate should have a degree...

  • Legal Document Specialist

    2 months ago

    Toronto, Ontario, Canada Kanset Services Inc. Full time

    Job Title: Legal Document SpecialistKanset Services Inc. is seeking a skilled Legal Document Specialist to join our team.Key Responsibilities:Draft and prepare legal documents, including contracts, wills, and mortgages.Research and gather information from court files and other legal documents.Assist lawyers in preparation for mediation and judicial dispute...

  • Document Control Specialist

    2 weeks ago

    Toronto, Ontario, Canada EBC Inc. Full time

    Job Title: Document Control SpecialistAt EBC Inc., we are seeking a highly organized and detail-oriented Document Control Specialist to join our team. As a key member of our Document Control team, you will be responsible for ensuring the accurate and timely management of engineering documentation for our projects.The successful candidate will have a strong...

  • Document Management Specialist

    1 week ago

    Toronto, Ontario, Canada Bantrel Management Services Co. (BMSC) Full time

    Job Title: Document Management SpecialistJob Summary: We are seeking a qualified Document Management Specialist to join our team at Bantrel Management Services Co. (BMSC). The successful candidate will be responsible for ensuring compliance with document management procedures and working closely with the project team.Key Responsibilities:Process all incoming...

  • Document Control Specialist

    1 month ago

    Toronto, Ontario, Canada Kiewit Full time

    Job Title: Document Control SpecialistJob Summary:We are seeking a highly organized and detail-oriented Document Control Specialist to join our team at Kiewit. As a key member of our document control team, you will be responsible for managing and maintaining our electronic document control and document management system.Key Responsibilities:Develop and...

  • Document Management Specialist

    2 months ago

    Toronto, Ontario, Canada Bantrel Full time

    Bantrel is seeking a highly organized and detail-oriented Document Management Specialist to join our team working on a significant infrastructure project in Toronto, Ontario. The Document Management Specialist will play a crucial role in ensuring the smooth operation of document control processes within the project. This individual will be responsible for...

  • Document Management Specialist

    4 weeks ago

    Toronto, Ontario, Canada Bantrel Full time

    Bantrel is seeking a highly organized and detail-oriented Document Management Specialist to join our team working on a significant infrastructure project in Toronto, Ontario. The Document Management Specialist will play a crucial role in ensuring the smooth operation of document control processes within the project. This individual will be responsible for...

  • Document Control Specialist

    2 months ago

    Toronto, Ontario, Canada Kiewit Full time

    Job Title: Document Control SpecialistJob Summary:We are seeking a highly organized and detail-oriented Document Control Specialist to join our team at Kiewit. As a key member of our document control team, you will be responsible for managing and maintaining our electronic document control and document management system.Key Responsibilities:Develop and...