Administrative Assistant
1 week ago
About ABO Energy
ABO Energy is a pioneering company in the renewable energy sector, dedicated to developing and building sustainable energy solutions worldwide. Our team of experts provides comprehensive project development and implementation services, from site assessment to operational management and maintenance.
Job Summary
We are seeking an experienced Administrative Assistant to join our Calgary office. As a key member of our team, you will provide administrative support to our operations, ensuring seamless day-to-day activities and contributing to the success of our renewable energy projects.
Key Responsibilities
- Manage and execute general administrative tasks, including procurement, expenses, and office organization
- Take on ad hoc projects, such as insurance administration, policy documentation, and filing
- Act as the first point of contact for our office, handling phone calls and correspondence
- Organize and file documents, including internal and external reports, insurance, and annual filings
- Support the development and implementation of internal team processes
- Prepare documents for meetings and business trips, including expense reporting and travel arrangements
- Process and direct incoming packages and deliveries, and prepare documents for project mail outs
- Collect documentation from new hires, set up employee profiles, and procure equipment in cooperation with IT
- Take care of documentation, insurance, maintenance, washing, and repairs of company vehicles
- Assist the Accounting and Project Team departments with organizing paperwork, including scanning, filing, and saving digital copies
Requirements
- 2-5 years of experience in managing diverse tasks and working in an interdisciplinary team
- Strong organizational skills to manage multiple deadlines and projects concurrently
- Experience in the electricity, energy development, or renewables industry is an asset
- Fluency in English, French, or German is an asset
- Technical editing or formatting skills are a plus
- Dedication and enthusiasm towards renewable energy are assets
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to perform interdisciplinary work, solve problems, and manage priorities, working independently and as part of an international team
What We Offer
At ABO Energy, we value diversity, inclusivity, and authenticity in our workplace. If you're interested in a position, even if your previous work experience doesn't match all the qualifications, we encourage you to apply. Severely disabled applicants will be given special consideration if they are equally qualified.
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