Business Administration Assistant

2 months ago

Whitehorse, Yukon, Canada 536788 Yukon Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at 536788 Yukon Inc. as an Office Operations Coordinator. This is a permanent position working 35 to 40 hours per week.

Key Responsibilities
  • Operational Management
    • Direct and control daily office operations to ensure smooth and efficient workflow.
    • Establish and implement policies and procedures to maintain a productive work environment.
  • Administrative Support
    • Provide administrative support to management and staff, including scheduling appointments and managing calendars.
    • Prepare and distribute reports, correspondence, and other documents as required.
  • Communication and Customer Service
    • Answer and respond to phone calls, emails, and other inquiries in a professional and courteous manner.
    • Provide excellent customer service to internal and external clients.
  • Financial Management
    • Oversee payroll administration, including processing payrolls and managing employee benefits.
    • Manage office supplies and maintain inventory levels.
  • Travel and Accommodations
    • Arrange travel and accommodations for staff and management as required.
  • Data Entry and Record Keeping
    • Perform data entry and maintain accurate and up-to-date records.
  • Work Environment and Physical Capabilities
    • Work in a fast-paced environment with tight deadlines and a high level of attention to detail.
    • Be able to multitask and prioritize tasks effectively.
  • Personal Suitability
    • Be a team player with excellent communication and interpersonal skills.
    • Be highly organized and able to work independently with minimal supervision.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative support role.
  • Language
    • Fluency in English.
Working Conditions

This is a permanent position working 35 to 40 hours per week. The successful candidate will be required to work in a fast-paced environment with tight deadlines and a high level of attention to detail.

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