Rehabilitation Services Administrative Coordinator
4 weeks ago
The Administrative Support Specialist will play a vital role in providing exceptional administrative and organizational assistance to the Rehabilitation Services Team. This position is essential for ensuring smooth operations within the department.
Key Responsibilities- Engage with patients, families, staff, and stakeholders in a professional and courteous manner.
- Prepare and manage correspondence, including drafting letters and transcribing reports.
- Handle telephone and email inquiries, ensuring accurate message relay and follow-up.
- Organize and maintain patient records and office filing systems for efficient retrieval.
- Coordinate and schedule appointments for the Rehabilitation Services Team, including managing appointment letters and follow-ups.
- Share administrative responsibilities with fellow team members to ensure coverage.
- Plan and coordinate meetings and events for the Rehabilitation Services Team, including logistics and equipment needs.
- Attend meetings, taking minutes and distributing them as required.
- Maintain and manage patient databases, ensuring accurate data entry.
- Provide support to other administrative staff as needed.
The work schedule will be Monday to Friday, with specific days and hours to be determined.
Qualifications- High School Diploma or G.E.D. is required.
- Completion of a recognized Secretarial or Office Administration Diploma Program is necessary.
- A minimum of six months of relevant administrative experience is required; one year is preferred.
- Proficiency in Microsoft Office and other relevant software is essential.
- Keyboarding skills of at least 40 words per minute are required; 60 words per minute is preferred.
- Strong analytical skills and the ability to exercise good judgment in decision-making.
- Confidentiality and discretion are critical.
- Experience in preparing presentations and reports is advantageous.
- Excellent verbal and written communication skills are required.
- Self-motivated with the ability to work independently and collaboratively.
- Strong organizational and time management skills are essential.
- Experience with medical terminology is a plus.
- Competencies in additional languages are beneficial.
We appreciate your interest in this opportunity and look forward to reviewing your qualifications.
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Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full timePosition OverviewThe Administrative Support Specialist will play a vital role in providing comprehensive administrative assistance to the Rehabilitation Services team. This position is designed for individuals who excel in organizational skills and possess a keen attention to detail.Key ResponsibilitiesServe as a primary point of contact for patients,...
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Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full timePosition OverviewThe Administrative Support Specialist will play a crucial role in providing exceptional administrative and organizational assistance to the Rehabilitation Services team. This position is essential for ensuring smooth operations and effective communication within the department.Key ResponsibilitiesEngage with patients, families, staff, and...
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