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Executive Administrative Specialist

3 months ago

White Rock, British Columbia, Canada KINGDOM ATHLETICS LTD. Full time
Job Overview

We are seeking a dedicated and organized Administrative Assistant to join our team at KINGDOM ATHLETICS LTD.. This role is essential in ensuring the smooth operation of our office and supporting our staff in various administrative tasks.

Employment Details
  • Employment Type: Permanent
  • Working Language: English
  • Work Hours: 40 hours per week
Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 2 to 3 years in a similar role
Key Responsibilities
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Organize and confirm appointments efficiently.
  • Manage incoming calls and relay messages accurately.
  • Respond to electronic inquiries in a timely manner.
  • Gather and compile data, statistics, and relevant information.
  • Order and maintain office supplies and inventory.
  • Coordinate travel arrangements, including itineraries and reservations.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Establish and maintain both manual and computerized filing systems.
  • Type and proofread various documents, including correspondence and forms.
  • Conduct data entry tasks as required.
  • Deliver exceptional customer service to clients and colleagues.
Work Environment
  • Fast-paced atmosphere requiring attention to detail.
  • Involves repetitive tasks that demand focus.
Personal Attributes
  • Strong multitasking abilities.
  • Highly organized and efficient.
  • Team-oriented with excellent time management skills.
Inclusivity and Support

We are committed to creating a welcoming environment for all individuals, including:

  • Providing training to foster awareness and support for persons with disabilities.
  • Assisting newcomers and refugees with credential recognition.
  • Offering diversity training to promote inclusivity for visible minorities.
  • Encouraging a supportive workplace for veterans and mature workers.
  • Implementing cultural competency training for Indigenous individuals.

If you are passionate about providing administrative support and thrive in a collaborative environment, we encourage you to consider this opportunity.