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Information Management Specialist

2 months ago

Richmond, British Columbia, Canada Holinova Technology Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Information Management Specialist to join our team at Holinova Technology Ltd. As an Information Management Specialist, you will play a critical role in ensuring the accuracy, completeness, and accessibility of our records and information assets.

Key Responsibilities
  • Develop Document Inventories: Create and maintain comprehensive inventories of our records and documents, ensuring that they are properly classified, coded, and stored.
  • Classify and Manage Records: Apply established records management policies and procedures to classify, code, cross-reference, log, and store records, ensuring that they are easily accessible and retrievable.
  • Compile Statistics and Reports: Analyze and compile statistics and reports on activities within our records management services, providing insights and recommendations for process improvements.
  • Implement Records Management Plans: Develop and implement records classification, retention, and disposal scheduling plans, ensuring that our records are properly managed and maintained.
  • Label and Transfer Information Files: Label, prepare, and transfer information files according to established records management life-cycle procedures and schedules, ensuring that they are properly stored and accessible.
  • Maintain Access Lists: Maintain access lists for security-classified records, ensuring that only authorized personnel have access to sensitive information.
  • Operate Information Retrieval Systems: Operate information retrieval systems to research and extract records, providing timely and accurate information to support business decisions.
Requirements
  • Education: College/CEGEP diploma or equivalent experience.
  • Experience: 1 year to less than 2 years of experience in information management or a related field.
  • Computer and Technology Knowledge: Proficiency in MS Office, computer-assisted records management systems, and other relevant software applications.
  • Work Conditions and Physical Capabilities: Ability to work in a fast-paced environment, with attention to detail and ability to work under pressure.
  • Personal Suitability: Accurate, efficient, and excellent interpersonal, oral, and written communication skills, with a strong ability to work as part of a team.
Benefits
  • Free Parking: Free parking available on site.
  • Support for Newcomers and Refugees: We participate in government or community programs that support newcomers and refugees, providing assistance with settlement needs and social and labor market integration.
  • Support for Youth: We participate in government or community programs that support youth employment, offering on-the-job training, mentorship, and networking opportunities.
  • Support for Indigenous People: We participate in government or community programs that support Indigenous people, offering mentorship, coaching, and networking opportunities, as well as cultural competency training and awareness.