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Project Coordination Specialist

3 months ago

Mississauga, Ontario, Canada CRB Full time

Job Overview

The Project Administrator plays a crucial role in managing coordination and documentation for designated projects. This position requires a balance of office duties and on-site presence. The individual will provide administrative support across various project facets, ensuring effective coordination of both internal and external meetings. Attention to detail and adherence to deadlines are essential, alongside maintaining professional and clear communication with team members, discipline leads, project managers, clients, subcontractors, vendors, and sub-consultants involved in the project.

Key Responsibilities

  • Oversee coordination and documentation for assigned projects, ensuring effective schedule management for the entire EPC integrated timeline.
  • Provide comprehensive administrative support across all project-related activities.
  • Foster professional and straightforward communication with all stakeholders, including team members, discipline leads, project managers, clients, subcontractors, vendors, and sub-consultants.

Required Qualifications

  • An Associate's degree in a relevant field or equivalent experience is required; a Bachelor's degree is preferred.
  • Up to two years of administrative experience, ideally within the AEC sector.

Preferred Qualifications

  • Proficient in Microsoft Office Suite.
  • Familiarity with Deltek Vision accounting software is advantageous.
  • Experience with PMWeb project management software is a plus.
  • Strong organizational abilities with a proven track record of prioritizing tasks and managing multiple projects simultaneously.
  • Excellent problem-solving, critical thinking, and customer service skills.
  • Capacity to thrive in a fast-paced environment with stringent deadlines.
  • Adaptability to take on new responsibilities and work effectively with diverse personalities.
  • OSHA 10 certification may be required for on-site work.