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Executive Assistant
2 months ago
Hastingsville Trading Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our office.
Key Responsibilities- Supervise and Coordinate Office Activities
Oversee the work of other administrative staff members, providing guidance and support as needed.
Record and Prepare Meeting MinutesAccurately record and prepare minutes of meetings, seminars, and conferences, ensuring that all necessary information is captured and documented.
Develop and Implement Office ProceduresDevelop and implement office procedures and routines to ensure efficient and effective operations.
Schedule Appointments and Manage CalendarsSchedule and confirm appointments, manage calendars, and ensure that all necessary information is up-to-date.
Provide Excellent Customer ServiceProvide exceptional customer service, responding to electronic enquiries and resolving issues in a timely and professional manner.
Compile Data and StatisticsCompile data, statistics, and other information as required, ensuring that all necessary information is accurate and up-to-date.
Order Office Supplies and Maintain InventoryOrder office supplies and maintain inventory levels, ensuring that all necessary materials are available when needed.
Arrange Travel and ItinerariesArrange travel, related itineraries, and make reservations as required.
Set Up and Maintain Filing SystemsSet up and maintain manual and computerized information filing systems, ensuring that all necessary information is easily accessible.
Prepare Correspondence and DocumentsType and proofread correspondence, forms, and other documents, ensuring that all necessary information is accurate and up-to-date.
Work Environment and Requirements- Ability to Work Independently
The successful candidate will be able to work independently, with minimal supervision, and as part of a team.
Fast-Paced EnvironmentHastingsville Trading Inc. operates in a fast-paced environment, and the successful candidate will be able to adapt to changing priorities and deadlines.
Work Under PressureThe successful candidate will be able to work under pressure, meeting tight deadlines and delivering high-quality results.
Attention to DetailThe successful candidate will have a keen eye for detail, ensuring that all necessary information is accurate and up-to-date.
Work Term: PermanentThe successful candidate will be required to work a permanent schedule, with 40 hours per week.
Work Language: EnglishThe successful candidate will be required to communicate in English, both written and verbal.