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Executive Assistant

2 months ago


Delta, British Columbia, Canada Hastingsville Trading Inc. Full time
About the Role

Hastingsville Trading Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Supervise and Coordinate Office Activities

Oversee the work of other administrative staff members, providing guidance and support as needed.

Record and Prepare Meeting Minutes

Accurately record and prepare minutes of meetings, seminars, and conferences, ensuring that all necessary information is captured and documented.

Develop and Implement Office Procedures

Develop and implement office procedures and routines to ensure efficient and effective operations.

Schedule Appointments and Manage Calendars

Schedule and confirm appointments, manage calendars, and ensure that all necessary information is up-to-date.

Provide Excellent Customer Service

Provide exceptional customer service, responding to electronic enquiries and resolving issues in a timely and professional manner.

Compile Data and Statistics

Compile data, statistics, and other information as required, ensuring that all necessary information is accurate and up-to-date.

Order Office Supplies and Maintain Inventory

Order office supplies and maintain inventory levels, ensuring that all necessary materials are available when needed.

Arrange Travel and Itineraries

Arrange travel, related itineraries, and make reservations as required.

Set Up and Maintain Filing Systems

Set up and maintain manual and computerized information filing systems, ensuring that all necessary information is easily accessible.

Prepare Correspondence and Documents

Type and proofread correspondence, forms, and other documents, ensuring that all necessary information is accurate and up-to-date.

Work Environment and Requirements
  • Ability to Work Independently

The successful candidate will be able to work independently, with minimal supervision, and as part of a team.

Fast-Paced Environment

Hastingsville Trading Inc. operates in a fast-paced environment, and the successful candidate will be able to adapt to changing priorities and deadlines.

Work Under Pressure

The successful candidate will be able to work under pressure, meeting tight deadlines and delivering high-quality results.

Attention to Detail

The successful candidate will have a keen eye for detail, ensuring that all necessary information is accurate and up-to-date.

Work Term: Permanent

The successful candidate will be required to work a permanent schedule, with 40 hours per week.

Work Language: English

The successful candidate will be required to communicate in English, both written and verbal.