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Administrative Coordinator

2 months ago

Elk Point, Canada DISTINCT MOTORS INC. Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at DISTINCT MOTORS INC.

Job Summary:

The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating the flow of information, managing contracts, and maintaining accurate records.

Key Responsibilities:
  • Coordinate the flow of information within the team
  • Manage contracts and maintain accurate records
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Advise senior management
  • Order office supplies and maintain inventory
  • Set up and maintain manual and computerized information filing systems
  • Perform data entry
  • Maintain and manage digital database
Requirements:
  • 1 year to less than 2 years of experience
  • Permanent employment
  • English as the primary language of work
  • 35 hours per week
Area of Specialization:
  • Correspondence
  • Reports and records
  • Contracts
Work Conditions and Physical Capabilities:
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
Personal Suitability:
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Dependability
  • Quick learner