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Regional Administrator

2 months ago

Calgary, Alberta, Canada Mainstreet Full time

Job Title: Regional Administrator

Job Summary:

Mainstreet Equity Corporation is seeking a highly organized and detail-oriented Regional Administrator to join our team. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operations of our residential properties.

Key Responsibilities:

  • Review and create budgets for capital renovation projects, ensuring timely completion and within approved budgets.
  • Assign projects to contractors and issue purchase orders, ensuring compliance with company policies.
  • Coordinate with regional managers to ensure timely completion of turnover inspections and meet deadlines.
  • Explore and obtain price quotes from vendors and contractors, ensuring best value for the company.
  • Coordinate with maintenance teams, including plumbers, electricians, and remediation specialists, to ensure timely completion of work orders.
  • Process expense forms and mileage submissions, ensuring accurate and timely reimbursement.
  • Create purchase orders and work orders for in-house trades and vendors, ensuring compliance with company policies.
  • Budget and place bulk orders to maintain inventory, ensuring optimal stock levels.
  • Deliver daily, weekly, and seasonal updates and reminders to ensure seamless operations.
  • Implement streamlined workplace processes, including electronic submissions and approvals.
  • Approve operations purchase orders on an hourly basis, ensuring timely and accurate processing.
  • Process invoices and ensure all purchase orders are received, enabling accurate accounting and payment processing.
  • Create a monthly on-call schedule with regionals, ensuring adequate coverage and timely response to work orders.
  • Follow up with on-call work orders from the previous night, ensuring timely completion and accurate information sharing.
  • Track inventory levels, providing and collecting inventory sheets from the warehouse, and submitting them to the Excel spreadsheet.

Requirements:

  • Administrative experience in residential property management or similar settings.
  • Excellent communication, time management, and organizational skills.
  • Knowledge of property management administration and RTA an asset.
  • Excellent computer skills, including Microsoft Office.
  • Ability to work effectively in high-stress situations and adapt to multiple tasks with conflicting priorities.
  • Above-average problem-solving, negotiation, and conflict resolution skills.
  • Ability to successfully complete a security clearance.

About Mainstreet Equity Corporation:

Mainstreet Equity Corporation is a distinguished real estate company publicly traded on the Toronto Stock Exchange (TSX). Our business focus is on acquiring and upgrading residential properties and managing our own portfolio of over 16,000 residential apartments in five major cities across Canada.