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Administrative Assistant

2 months ago

Richmond Hill, Ontario, Canada 1934128 Ontario Inc. Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 1934128 Ontario Inc. The successful candidate will be responsible for providing administrative support to our staff and management team.

Key Responsibilities:
  • Coordinate the flow of information within the team
  • Direct staff
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Train staff
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
Requirements:
  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Work with minimal supervision
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Dependability
  • Quick learner
Language:

English

Work Environment:

Office

Support for Newcomers and Refugees:

We support the social and labour market integration of newcomers and refugees.

Support for Youth:

We offer on-the-job training tailored to youth and provide awareness training to employees to create a welcoming work environment for youth.

Support for Indigenous People:

We develop and maintain relationships with indigenous communities and provide cultural competency training to all employees.