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Engineering Operations Coordinator

2 months ago

Bradford, Ontario, Canada Aurora Cannabis Full time

Job Summary

We are seeking a highly organized and motivated Administrative Support Specialist to join our Engineering and HSE teams. As an Administrative Support Specialist, you will provide administrative support to our Engineering and HSE teams, including managing calendars, coordinating travel arrangements, and completing expense submissions.

Key Responsibilities

  • Manage calendars, including scheduling appointments and meetings efficiently
  • Coordinate travel arrangements, including accommodation, flights, and vehicles
  • Complete expense submissions through Concur
  • Populate a weekly time sheet for the retroactive capitalization of hours
  • Spearhead Engagement activities, including associated administration, planning, and executing events
  • Prepare necessary presentation materials for meetings
  • Attend meetings, record minutes, formalize timelines, and track completion dates of identified action items
  • Assist in research, analysis, and preparation of special projects and development of project meeting schedules
  • Develop and maintain an efficient filing system for easy retrieval of information
  • Process incoming and outgoing mail, manually or electronically
  • Support Leaders to ensure the smooth flow of information and activities in a multifaceted organization
  • Handle sensitive information appropriately and use good judgment in problem solving while ensuring critical timelines are met
  • Liaise with stakeholders to maintain effective communication and a close working relationship with other departments within the company
  • Compose, review, and follow through on internal and external communication with a commitment to accuracy and attention to detail

Requirements

  • A minimum of three years' experience supporting Operations management and leadership teams (ideally in a public company environment)
  • Post-secondary education, such as a University Degree or College Diploma, in Project Management, Business, Office Administration, or related field (we would also welcome an equivalent combination of education, training, and experience)
  • Strong technical skills, adept with Google Apps for Business, Google Office, MS Office
  • Previous experience supporting corporate communications, managing confidential information, and navigating in fast-paced environments with minimal supervision

What We Offer

We offer a competitive compensation package, stock options, RRSP matching, performance bonuses, benefits, and a dynamic work environment. We prioritize our employees' success and well-being, and we are committed to fostering a diverse and inclusive community.