Current jobs related to Program Administrative Specialist - Hamilton, Ontario - Hamilton Health Sciences

  • Administrative Specialist

    1 month ago

    Hamilton, Ontario, Canada Ancaster Cardiology Cost Sharing Corp Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our team at Ancaster Cardiology Cost Sharing Corp. As an Administrative Specialist, you will be responsible for providing administrative support to our healthcare team.Key Responsibilities:Administrative Support: Provide administrative support to our...

  • Administrative Specialist

    1 month ago

    Hamilton, Ontario, Canada Ancaster Cardiology Cost Sharing Corp Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our team at Ancaster Cardiology Cost Sharing Corp. As an Administrative Specialist, you will be responsible for providing administrative support to our healthcare team.Key Responsibilities:Administrative Support: Provide administrative support to our...

  • Administrative Specialist

    1 month ago

    Hamilton, Ontario, Canada Ancaster Cardiology Cost Sharing Corp Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our team at Ancaster Cardiology Cost Sharing Corp. As an Administrative Specialist, you will be responsible for providing administrative support to our healthcare team, ensuring the smooth operation of our clinic.Key Responsibilities:Administrative Support:...

  • Administrative Specialist

    1 month ago

    Hamilton, Ontario, Canada Ancaster Cardiology Cost Sharing Corp Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our team at Ancaster Cardiology Cost Sharing Corp. As an Administrative Specialist, you will be responsible for providing administrative support to our healthcare team, ensuring the smooth operation of our clinic.Key Responsibilities:Administrative Support:...

  • Administrative Support Specialist

    2 weeks ago

    Hamilton, Ontario, Canada Golf Links Dental Full time

    We are seeking an organized and reliable Administrative Support Specialist to join our team at Golf Links Dental. As an Administrative Support Specialist, you will be responsible for coordinating the flow of information within the team, directing and controlling daily operations, and scheduling appointments. You will also be responsible for answering...

  • Administrative Specialist

    1 month ago

    Hamilton, Ontario, Canada Ancaster Cardiology Cost Sharing Corp Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our team at Ancaster Cardiology Cost Sharing Corp. As an Administrative Specialist, you will be responsible for providing administrative support to our healthcare team.Key Responsibilities:Administrative Support: Provide administrative support to our...

  • Administrative Specialist

    1 month ago

    Hamilton, Ontario, Canada Ancaster Cardiology Cost Sharing Corp Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our team at Ancaster Cardiology Cost Sharing Corp. As an Administrative Specialist, you will be responsible for providing administrative support to our healthcare team.Key Responsibilities:Administrative Support: Provide administrative support to our...

  • Administrative Specialist

    3 weeks ago

    Hamilton, Ontario, Canada Ancaster Cardiology Cost Sharing Corp Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our team at Ancaster Cardiology Cost Sharing Corp. As an Administrative Specialist, you will be responsible for providing administrative support to our healthcare team, ensuring the smooth operation of our clinic.Key Responsibilities:Schedule and Confirm...

  • Administrative Specialist

    3 weeks ago

    Hamilton, Ontario, Canada Ancaster Cardiology Cost Sharing Corp Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our team at Ancaster Cardiology Cost Sharing Corp. As an Administrative Specialist, you will be responsible for providing administrative support to our healthcare team, ensuring the smooth operation of our clinic.Key Responsibilities:Schedule and Confirm...

  • Administrative Support Specialist

    2 weeks ago

    Hamilton, Ontario, Canada Royal Spice Inc Full time

    Royal Spice Inc is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for scheduling and confirming appointments, answering telephone and relay telephone calls and messages, and maintaining inventory of office supplies. You will also be responsible for greeting people and directing...

  • Administrative Support Specialist

    2 weeks ago

    Hamilton, Ontario, Canada Royal Spice Inc Full time

    About the Role:We are seeking an Administrative Support Specialist to join our team at Royal Spice Inc. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including scheduling appointments, answering telephone calls and electronic enquiries, and maintaining inventory of office supplies.Key...

  • Administrative Support Specialist

    3 weeks ago

    Hamilton, Ontario, Canada Golf Links Dental Full time

    We are seeking an organized and reliable Administrative Support Specialist to join our team at Golf Links Dental. As an Administrative Support Specialist, you will be responsible for coordinating the flow of information within the team, directing and controlling daily operations, and scheduling appointments. You will also be responsible for answering...

  • Administrative Specialist

    2 weeks ago

    Hamilton, Ontario, Canada Ancaster Cardiology Cost Sharing Corp Full time

    Job SummaryWe are seeking an Administrative Specialist to join our team at Ancaster Cardiology Cost Sharing Corp. The successful candidate will be responsible for providing administrative support to our healthcare professionals, ensuring the smooth operation of our clinic.Key ResponsibilitiesScheduling and AppointmentsThe Administrative Specialist will be...

  • Administrative Support Specialist

    2 weeks ago

    Hamilton, Ontario, Canada BITTS Testing Services Inc. Full time

    We are seeking an Administrative Support Specialist to join our team at Wheeler's Convenience Esso. As an Administrative Support Specialist, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities to ensure deadlines are met.The ideal candidate will have a...

  • Administrative Support Specialist

    2 weeks ago

    Hamilton, Ontario, Canada Ontario Inc. Full time

    Job SummaryAt Ontario Inc., we are seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesArrange and coordinate seminars, conferences,...

  • Administrative Specialist

    1 month ago

    Hamilton, Ontario, Canada Ancaster Cardiology Cost Sharing Corp Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our team at Ancaster Cardiology Cost Sharing Corp. The successful candidate will be responsible for providing administrative support to our healthcare professionals and ensuring the smooth operation of our medical office.Key Responsibilities:Provide...

  • Administrative Specialist

    1 month ago

    Hamilton, Ontario, Canada Ancaster Cardiology Cost Sharing Corp Full time

    Job Title: Administrative SpecialistWe are seeking an experienced Administrative Specialist to join our team at Ancaster Cardiology Cost Sharing Corp. The successful candidate will be responsible for providing administrative support to our healthcare professionals and ensuring the smooth operation of our medical office.Key Responsibilities:Provide...

  • Program Delivery Specialist

    3 weeks ago

    Hamilton, Ontario, Canada beBee Professionals Full time $75,000 - $95,000

    beBee Professionals is seeking a Program Delivery Specialist to oversee projects from conception to completion, ensuring timely and budget-friendly delivery.Key Responsibilities:Develop and manage project plans, timelines, and resources.Collaborate with stakeholders to define project scope, objectives, and deliverables.Monitor project progress, making...

  • Administrative Support Specialist

    2 weeks ago

    Hamilton, Ontario, Canada Golf Links Dental Full time

    Golf Links Dental is seeking an organized and reliable Administrative Support Specialist to join our team. The ideal candidate will have a secondary (high) school graduation certificate and experience in coordinating information flow within a team. Key responsibilities include directing and controlling daily operations, scheduling appointments, and...

  • Administrative Support Specialist

    2 weeks ago

    Hamilton, Ontario, Canada HomeLife Professionals Realty Inc. Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at HomeLife Professionals Realty Inc. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.Key...

Program Administrative Specialist

3 months ago

Hamilton, Ontario, Canada Hamilton Health Sciences Full time

Unit Overview

The Emergency, Medicine and Critical Care Program offers a comprehensive array of services, including Acute Medicine, Critical Care, and the Emergency Department.

Position Overview

Reporting directly to the Director and Clinical Managers of the Emergency, Medicine and Critical Care Departments, the Program Secretary will deliver administrative and secretarial assistance to designated Clinical Managers and their respective teams within the department. Responsibilities include managing the schedules of Clinical Managers, maintaining organized files, reviewing financial budgets, generating statistical reports, ensuring accuracy, resolving issues as they arise, and handling human resources-related tasks. The Program Secretary will cultivate and sustain positive working relationships with all department members and associated clinic/program personnel. Confidentiality is paramount in this role.

Work Schedule

Monday to Friday, Daytime Hours

Qualifications

1. Completion of a Community College Business Secretarial Program
2. A minimum of 2 years of relevant experience
3. Proficiency in invoice management
4. Familiarity with Medical Terminology
5. Ability to maintain confidentiality
6. Strong computer skills across various applications, including Microsoft Office, Payroll, Peoplesoft, Taleo, Budget Tool, ASMP, and Meditech
7. Knowledge and experience in human resources processes related to onboarding and staff transitions
8. Proficient typing skills (60 wpm)
9. Exceptional communication skills (both written and verbal), along with strong interpersonal and problem-solving abilities
10. Excellent transcription and minute-taking skills
11. Ability to work independently, demonstrating initiative, organization, and prioritization
12. Capability to meet project and task deadlines
13. Skill in developing systems that enhance workflow efficiency

As a condition of employment, proof of full COVID-19 vaccination is required.

Hamilton Health Sciences promotes a culture of safety for both patients and staff, guided by our Mission, Vision, Values, and Values-Based Code of Conduct. As a teaching hospital, all staff and physicians are expected to support students and other learners.

Hamilton Health Sciences is an equal opportunity employer, committed to accommodating needs under applicable legislation. Hiring processes will be adjusted to remove barriers for individuals with disabilities, upon request. If accommodation is needed during the application process, please reach out for assistance. If specific accommodations are required during the interview, candidates should inform the hiring manager when scheduling.

This opportunity is open to all qualified candidates, with internal applicants receiving priority consideration. Past performance will be evaluated as part of the selection process.

Proficiency in both official languages, French and English, is considered an asset.