Office Operations Specialist

7 days ago

Mississauga, Ontario, Canada Enormous Leadership Development Corporation Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Enormous Leadership Development Corporation. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our organization.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support the company's goals and objectives.
  • Team Supervision: Supervise and support other administrative staff members to ensure seamless day-to-day operations.
  • Meeting Management: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Develop and implement office procedures and routines to improve efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure smooth coordination.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and timely manner.
  • Data Management: Compile data, statistics, and other information to support business decisions.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and efficient office environment.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Documentation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Personal Qualities
  • Multitasking: Ability to prioritize tasks and manage multiple projects simultaneously.
  • Communication: Excellent oral and written communication skills to effectively interact with colleagues, management, and clients.
  • Organization: Highly organized and detail-oriented with a focus on accuracy and efficiency.
  • Teamwork: Ability to work collaboratively as part of a team to achieve common goals.
  • Accuracy: High level of accuracy and attention to detail in all aspects of work.
  • Client Focus: Strong client focus with a commitment to providing exceptional service.
  • Reliability: Reliable and dependable with a strong work ethic.
  • Work Term: Permanent position with a regular full-time schedule.
  • Work Language: English language proficiency required.
  • Hours: 30-40 hours per week.

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