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Administrative Support Specialist

2 months ago

Mississauga, Ontario, Canada MATHEMATICS TUTOR MAKES IT EASY Full time
Position Overview

The Office Administrative Assistant plays a crucial role in ensuring the smooth operation of our office at MATHEMATICS TUTOR MAKES IT EASY. This position requires a dedicated individual who can manage various administrative tasks efficiently.

Qualifications
  • Education: Completion of secondary (high) school graduation certificate
  • Experience: 7 months to less than 1 year in a similar role
Key Responsibilities
  • Organize and coordinate seminars, workshops, and other events
  • Manage incoming mail and distribute materials appropriately
  • Document and prepare minutes for meetings and conferences
  • Schedule and confirm appointments for staff
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries in a timely manner
  • Compile and maintain data, statistics, and other relevant information
  • Order and manage office supplies, ensuring inventory is maintained
  • Coordinate travel arrangements and itineraries
  • Welcome visitors and direct them to the appropriate contacts
  • Type and proofread various documents and correspondence
  • Conduct data entry tasks accurately
  • Provide exceptional customer service to clients and visitors
  • Maintain and manage the digital database effectively
  • Perform basic bookkeeping duties as required
Personal Attributes
  • Strong multitasking abilities
  • Team-oriented mindset
Work Environment

This is a permanent position with a commitment of 30 hours per week. The primary language of communication will be English.