Medical Education Coordinator

4 weeks ago

Canada Accoravillage Full time
Position Overview:

The Medical Education Coordinator plays a vital role in the administration and coordination of the undergraduate medical curriculum. This position is integral to ensuring the smooth delivery of the Medical Degree program, focusing on the pre-clerkship phase of education.

Key Responsibilities:
  • Collaborate with senior staff to oversee the development and implementation of pre-clerkship units.
  • Utilize online tools for the distribution of program evaluation instruments.
  • Develop and maintain schedules, ensuring compliance with established templates and resolving any conflicts that arise.
  • Create individualized schedules for students, accommodating those on leave or requiring remediation.
  • Engage with internal and external stakeholders to ensure quality teaching spaces and resources are available.
  • Conduct weekly quality assurance checks to confirm that all curriculum materials are up-to-date and accessible to students and faculty.
  • Manage program evaluations using appropriate online management systems.
  • Maintain an in-depth understanding of Promotion, Assessment, and Appeal Regulations to guide students and faculty effectively.
  • Ensure adherence to established procedures and policies.
  • Draft and revise examinations in collaboration with Unit Heads, including managing deferral and supplemental assessments.
  • Compile preliminary examination results for review and feedback.
  • Facilitate debriefing sessions with Unit Heads to discuss successes and areas for improvement.
  • Coordinate and supervise student examination review sessions.
  • Develop and maintain a comprehensive examination question database.
  • Manage confidential information related to examinations and ensure the integrity of examination software systems.
  • Advise senior management on evaluation information management and system improvements.
  • Liaise with technical support for timely resolution of system issues.
  • Assist in the implementation of new processes and keep abreast of electronic trends in medical education.
  • Provide support to the leadership team and cover responsibilities as needed.
  • Prepare materials for accreditation processes.
  • Be available for evening and weekend exam supervision as required.
Qualifications:
  • Completion of a Business or Office Administration program.
  • A minimum of five years of relevant experience, preferably in a health education setting.
  • Strong organizational skills with the ability to make critical decisions.
  • Proficient in managing high volumes of correspondence from various stakeholders.
  • Exceptional attention to detail and proficiency in MS Office applications.
  • Familiarity with educational management systems is an asset.
  • Excellent communication skills and the ability to prioritize tasks effectively.
  • Experience in handling sensitive data in a confidential environment.
  • Knowledge of medical education programs is advantageous.
  • Ability to work independently with minimal supervision and demonstrate initiative.
Accoravillage is committed to promoting diversity within our workforce. We encourage applications from individuals who will contribute to the diversity of our community.

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