Current jobs related to Executive Assistant/Assistant Chief of Staff - Greater Toronto Area - Jumpfactor Marketing

  • Executive Assistant, Executive Vice President

    2 months ago

    Greater Toronto Area, Canada Humber River Health Full time

    Position Profile: **Humber River Health. Lighting New Ways In Healthcare.** Since opening our doors in 2015 as North America’s first fully digital hospital and we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000...

  • Assistant Deputy Chief

    4 months ago

    Greater Sudbury, Canada City of Greater Sudbury Full time

    **Division**: Fire Services **Department**: Community Safety **Initial Reporting Location**: Lionel E. Lalonde Centre **Job Status**: Permanent Position **Affiliation**: Non Union **Hours of Work**: 70 hours bi-weekly **Shift Work Required**: Some evenings and weekends may be required **The start date will follow the selection process.** This position is...

  • Chief of Staff

    2 months ago

    Toronto, Canada Shakudo Inc Full time

    **About the Job & Shakudo** At Shakudo, we are building the world’s first operating system for data and AI. We use the term operating system in the truest sense of the word. Like iOS, Windows and Linux, Shakudo’s end-to-end OS offers ever-evolving, automatically operated, best-of-breed open-source components tailored to each business's unique needs. As...

  • Chief of Staff

    5 months ago

    Toronto, Canada Aughdem Recruitment Full time

    **Company Bio**: Our client, a dynamic tech company based in Toronto, specializes in developing innovative back-end software solutions for clothing companies. Their platform enables clients to provide white-label services seamlessly. With a dedicated team of 35 employees, they are at the forefront of transforming the fashion and technology industries. The...

  • Chief of Staff

    7 months ago

    Greater Sudbury, Canada Technica Mining Full time

    **About the Role** Are you looking for a growing career in the mining industry and have interest in joining a dynamic team? Look no further as **Technica Mining** has the opportunity for you! Technica Mining is an underground mining contractor who specializes in all aspects of mining including, construction, development, production, shaft, electrical,...

  • Deputy Chief of Staff

    5 months ago

    Toronto, Canada Varicent Full time

    A named leader by Forrester in the sales performance management space, Varicent was founded in 2005 when we pioneered sales performance management software. Evolving quickly to become the fastest growing software company in North America according to Deloitte’s Fast 50 in 2010, Varicent was acquired by IBM in 2012 and has since been re-founded as an...

  • Chief of Medical Staff

    3 weeks ago

    Greater Sudbury, Canada Métis Nation of Ontario Full time

    As our Self-Governance agreement materializes, we are building a workplace culture of action, responsibility, and most importantly a desire to serve the Métis community. p> What We Can Offer You: Comprehensive employer-paid health benefits and pension plan Generous vacation allotment starting at 15 days for regular employees and 20 days for management...

  • Executive Assistant

    1 month ago

    Toronto, Ontario, Canada Royal Bank of Canada Full time

    Job SummaryAs an Executive Assistant at Royal Bank of Canada, you will provide high-level administrative support to a Vice President, ensuring seamless coordination and execution of tasks. This role requires exceptional organizational skills, strong communication, and diplomacy abilities to thrive in a fast-paced environment.Key ResponsibilitiesManage and...

  • Executive Assistant

    1 month ago

    Toronto, Ontario, Canada Royal Bank of Canada Full time

    Job SummaryAs an Executive Assistant at Royal Bank of Canada, you will provide high-level administrative support to a Vice President, ensuring seamless coordination and execution of tasks. This role requires exceptional organizational skills, strong communication, and diplomacy abilities to thrive in a fast-paced environment.Key ResponsibilitiesManage and...

  • Executive Assistant

    5 months ago

    Toronto, Canada Office of MPP Adil Shamji Full time

    **Role Summary** Working very closely with the Member, you will serve as the link between the MPP’s office at Queen’s Park and his Constituency Office. As the Executive Assistant, you will lead the successful coordination and execution of the Member’s parliamentary and community duties. This includes supervising staff and ensuring the smooth operation...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada OntarioMD Full time

    **Executive Assistant** **Permanent Full-Time** **Job Band: 3** Reporting to the Chief Strategy, Growth & Stakeholder Relations and the General Counsel and Chief Privacy Officer, the Executive Assistant will provide executive level administrative support to both Executives and their teams and other staff at OntarioMD, as required from time to...

  • Chief of Staff

    5 months ago

    Toronto, Canada Caseware Full time

    As Caseware continues to grow and evolve, so do the needs of our Executive team. We’re looking to hire a **Chief of Staff** (CoS) to work directly with our CEO, Dave Osborne, and the Caseware Executive team. You'll support the Executive team to ensure the quality and timeliness of key reporting and meetings with our Board of Directors and senior leadership...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Royal Bank of Canada> Full time

    Job SummaryThis role provides administrative support to a Vice President within RBCx, requiring strong organizational and communication skills.Key ResponsibilitiesManage calendars, coordinate meetings, and travel arrangements for the Executive.Monitor an inbox to manage meeting proposals, action items, and address inquiries.Organize meetings, video, and...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Royal Bank of Canada> Full time

    Job SummaryThis role provides administrative support to a Vice President within RBCx, requiring strong organizational and communication skills.Key ResponsibilitiesManage calendars, coordinate meetings, and travel arrangements for the Executive.Monitor an inbox to manage meeting proposals, action items, and address inquiries.Organize meetings, video, and...

  • Chief of Staff

    5 months ago

    Toronto, Canada McCain Foods (Canada) Full time

    **Position Title**:Chief of Staff **Position Type**: Regular - Full-Time **Position Location**: Toronto HQ **Grade**: Grade 07 **Requisition ID**: 24192 **Main Responsibilities**: The Chief of Staff (COS) is responsible for helping to develop and drive the CEO agenda. This includes structuring and launching enterprise initiatives to achieve targeted...

  • Chief Executive Officer

    2 months ago

    Toronto, Ontario, Canada Business Executive Coach Full time

    Chief Executive OfficerWe are seeking a visionary and results-driven Chief Executive Officer to lead our organization to new heights.Key Responsibilities:Develop and execute long-term and short-term strategies to achieve organizational objectives.Ensure efficient and effective day-to-day operations to meet performance and profitability targets.Manage...

  • Chief Executive Officer

    2 months ago

    Toronto, Ontario, Canada Business Executive Coach Full time

    Chief Executive OfficerWe are seeking a visionary and results-driven Chief Executive Officer to lead our organization to new heights.Key Responsibilities:Develop and execute long-term and short-term strategies to achieve organizational objectives.Ensure efficient and effective day-to-day operations to meet performance and profitability targets.Manage...

  • Chief of Staff

    1 month ago

    Old Toronto, Ontario, Canada Kepler Communications Full time

    Chief of StaffKepler Communications is on a mission to bring the internet to space, and we're looking for a highly skilled Chief of Staff to join our team. As an extension of our CEO, you will play a critical role in guiding the company through its growth phase, focusing on leadership development, organizational transformation, and operational excellence.Key...

  • Chief Executive Officer

    1 month ago

    Toronto, Ontario, Canada Business Executive Coach Full time

    Chief Executive Officer Job DescriptionWe are seeking a visionary and results-driven Chief Executive Officer to lead our organization to new heights.Key Responsibilities:Develop and execute long-term and short-term strategies to achieve organizational objectives.Ensure efficient and effective day-to-day operations to meet performance and profitability...

  • Chief Executive Officer

    1 month ago

    Toronto, Ontario, Canada Business Executive Coach Full time

    Chief Executive Officer Job DescriptionWe are seeking a visionary and results-driven Chief Executive Officer to lead our organization to new heights.Key Responsibilities:Develop and execute long-term and short-term strategies to achieve organizational objectives.Ensure efficient and effective day-to-day operations to meet performance and profitability...

Executive Assistant/Assistant Chief of Staff

2 months ago

Greater Toronto Area, Canada Jumpfactor Marketing Full time
About Jumpfactor Marketing

We are a dynamic and award-winning marketing agency, consistently ranked among the fastest-growing companies in Canada. Our team is passionate about delivering exceptional results and driving business growth.

Job Summary

We are seeking a highly organized and experienced Executive Assistant/Assistant Chief of Staff to support our CEO. The ideal candidate will have a strong background in executive support, operations management, and strategic planning. This is a full-time, permanent position with a hybrid work arrangement, offering the flexibility to work mostly remotely from Toronto.

Key Responsibilities
  • Executive Support:
    • Provide high-level administrative support to the CEO, including calendar management, email management, and personal assistant duties.
    • Prepare and review complex documents, presentations, and reports for executive meetings.
    • Coordinate internal and external communications, ensuring timely responses and follow-ups.
    • Assist with personal matters for the CEO, delegating tasks as the role evolves.
  • Project / Operations Management:
    • Coordinate cross-functional teams to achieve project goals and objectives.
    • Conduct research and provide insights to support strategic decision-making.
    • Assist in developing and implementing company policies and procedures.
    • Manage internal and external events, including planning, logistics, and execution.
    • Support HR functions, including recruitment, onboarding, and employee engagement initiatives.
    • Act as a liaison between the executive team and internal/external stakeholders.
  • Strategic Initiatives:
    • Assist the CEO and executive team in identifying and executing strategic initiatives.
    • Monitor industry trends and conduct competitive analysis to inform business strategies.
    • Provide administrative and logistical support for board meetings and other high-level events.
    • Draft and edit correspondence, communications, presentations, and other documents.
  • Meeting Management and KPI Monitoring:
    • Step in on behalf of senior executives for internal and external meetings as needed.
    • Ensure a consistent flow of KPIs and data for metrics across all levels of the company.
    • Oversee adherence to the Traction EOS operating system, ensuring L10 meeting formats are followed.
    • Identify and implement operational issues and suggest solutions.
  • Research, Vendor Coordination, and Legal Management:
    • Conduct research using calls, online searches, and networks to solve business challenges.
    • Leverage relationships and resourcefulness to identify solutions.
    • Source and manage vendors and consultants for business needs.
    • Manage vendor and consultant relationships and negotiations.
    • Coordinate with legal teams on contract reviews, revisions, and compliance.
    • Oversee all contract management, including handling redlines with lawyers.
Requirements
  • 3-5+ years of executive assistant experience, supporting CEOs.
  • Proven experience in project management and operations management.
  • Experience coordinating with lawyers and managing legal matters.
  • Experience working with senior executives and cross-functional teams.
  • Strong document preparation and review skills, including presentations and reports.
  • Knowledge of developing and implementing company policies and procedures.
  • Event planning and execution skills.
  • Knowledge and understanding of business investments.
  • Proficient in calendar management and email management.
  • Experience in handling personal matters for executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Comfortable coordinating and scheduling meetings for the CEO.
  • Residence in Toronto with a valid driver's license.
  • MBA or equivalent education is preferred.
Soft Skills
  • Constant follow-up and proactive approach to executive support.
  • Strong problem-solving and critical-thinking abilities.
  • High level of discretion and confidentiality.
  • Excellent time management and organizational skills.
  • Articulate, business-focused, and well-spoken.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication skills.
  • Very driven and tenacious.
What We Offer

At Jumpfactor Marketing, we offer a dynamic and supportive work environment, opportunities for growth and development, and a competitive compensation package.