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Corporate Assistant

2 months ago

Richmond, British Columbia, Canada City of Richmond Full time
Corporate Assistant Opportunity

The City of Richmond is seeking a highly skilled Corporate Assistant to provide administrative support to the Lulu Island Energy Company (LIEC) team and Board of Directors. This role will be responsible for managing LIEC administration, records system, planning and scheduling Board meetings, taking meeting minutes, and preparing reports for the Board and City Council.

Key Responsibilities
  • Provide administrative and clerical support to the Director, District Energy, on day-to-day matters, communicating closely with the Director and informing him of emerging issues and deadlines.
  • Support the LIEC team with tasks such as planning and delivery of district energy infrastructure capital projects, operations and maintenance of the district energy infrastructure, and preparing the Annual Report.
  • Assist the LIEC finance team with simple accounting tasks, such as reconciliation, customer billing, and collections.
  • Coordinate the preparation of the operating and capital budgets, liaising with Finance, Design and Construction, and Operations teams to facilitate reconciliations and revisions.
  • Manage supplies, mail, timekeeping, credit cards, training applications, and filing and records management.
  • Evaluate office systems, corporate policies, and procedures, initiating and implementing creative solutions and improvements.
  • Provide excellent customer service to the public and staff, responding to inquiries and requests in a timely and professional manner.
Requirements
  • Grade 12 supplemented by courses in office administration, business administration, accounting, customer service, and/or computer applications.
  • Minimum 5 years of progressive administrative/clerical/office management experience in a fast-paced environment.
  • Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Microsoft 365, REDMS, PeopleSoft, Adobe Pro, and Microsoft Teams.
Working Conditions and Effort

Duties are mostly performed in an office environment, with some field work, including periodical visits to district energy plants.

The City of Richmond offers a competitive pay and benefits program, attractive incentives, and a compressed workday schedule. If you are looking to make a difference and share our vision, please submit your application by following the instructions below.