Executive Assistant

3 weeks ago

Richmond, British Columbia, Canada EllisDon Full time

About the Role:

We are seeking a highly skilled and experienced Executive Assistant to join our team at EllisDon. As an Executive Assistant, you will provide administrative support to our Senior Vice-President of BC, ensuring the smooth operation of our office.

Key Responsibilities:

  • Provide professional, punctual, and high-quality administrative support to the Senior Vice-President of BC
  • Manage calendars, coordinate schedules, and arrange travel details and itineraries
  • Provide accurate word-processing support by composing and editing a variety of documents, including confidential correspondence, contracts, proposals, invoices, and expense reports
  • Assist in the scribing of minutes and notes, which are often confidential in nature
  • Plan, organize, and coordinate meetings and special events, including charity events and fundraising
  • Assist with meeting preparation by confirming locations, attendance, and advance documentation
  • Coordinate and track company charities, hotel corporate rates, sponsorships, and hockey season tickets
  • Provide back-up coverage to reception on an as-needed basis
  • Oversee and ensure duties of receptionist are maintained, including office supply management, supplier coordination, and general office maintenance

Requirements:

  • Eight to ten years of experience as an Administrative or Executive Assistant, or a similar role
  • Proficient in navigating PDF files, Microsoft Word, Excel, and PowerPoint
  • Strong ability to quickly develop working relationships with a broad range of individuals both internally and externally at all levels within an organization
  • Ability to exercise good judgment by assessing the criticality of a situation, making decisions, and escalating to the appropriate individuals when required
  • High standard of professionalism and confidentiality in handling sensitive information both internally and externally

About EllisDon:

We are proud to offer a unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

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