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Administrative Coordinator to the Senior Executive Assistant to the Provost
2 months ago
Job Summary
We are seeking an experienced Administrative Support Specialist to provide high-level administrative support to the Senior Executive Assistant to the Provost at Saskatchewan Polytechnic. The successful candidate will be responsible for coordinating day-to-day administrative duties, managing sensitive and confidential issues, and providing strategic support to the Senior Executive Assistant.
Key Responsibilities
- Manage and coordinate day-to-day administrative duties and support for the Senior Executive Assistant's office.
- Support the Senior Executive Assistant's office's front-line contact with various stakeholders.
- Coordinate and compile necessary materials in preparation for meetings and events.
- Research, draft, review, and coordinate reports, proposals, communications, and presentations.
- Manage and coordinate file and electronic information and retention systems.
- Provide strategic support to the Senior Executive Assistant by cooperating in the creation of the office's annual plans and projects.
- Assist in coordinating new proposals and projects throughout the year.
- Provide assistance as needed for various large or complex projects within the Senior Executive Assistant's office.
- Build and maintain effective relationships among the office of the Senior Executive Assistant and other senior managers.
- Provide effective interaction with various external stakeholders, including government representatives, educational institutions, business, and industry.
- Update and inform the Senior Executive Assistant on budget matters by tracking and reviewing budgetary items.
- Provide financial and budget consultation to the Senior Executive Assistant.
- Develop and coordinate large and small-scale event and meeting agendas, materials, invitations, and response lists.
- Coordinate facility arrangements to ensure seamless presentation of events.
- Manage budget for events.
Requirements
- Post-secondary diploma or certificate from a recognized business program.
- Minimum of five years experience in a senior level administrative position.
- Strong organizational skills and budget management.
- Experience at a large publicly funded institution is considered an asset.
Competencies
- Leads Transformation: Anticipates emerging trends and creates opportunities that shape and transform the organization and the polytechnic sector in Canada.
- Inspires Courage & Innovation: Models and enables creative thinking, curiosity, and calculated risk taking to create new solutions and enable transformative change.
- Cultivates Strong Relationships: Builds strong and trusting internal and external relationships and brings a stakeholder and learner-centric mind set and focus to all elements of the organization.
- Drives Operational Excellence: Leverages business insight, financial acumen, and operational rigor to maximize productivity and build long-term, sustainable success.
- Builds Leadership & Culture: Brings authenticity, emotional intelligence, and accountability to develop leadership effectiveness in individuals, teams, and our culture.
