Office Coordinator

3 weeks ago


West St Paul, Canada Clean Line Full time
Position Overview

The role of the Administrative Assistant at Clean Line involves providing essential support to ensure smooth operations within the organization.

Qualifications
  • Education: College/CEGEP
  • Experience: 1 to 2 years in a similar role
Key Responsibilities
  • Organize and facilitate seminars, conferences, and other events.
  • Document and prepare minutes for meetings and conferences.
  • Manage appointment scheduling and confirmations.
  • Handle telephone communications and relay messages effectively.
  • Respond to electronic inquiries in a timely manner.
  • Procure office supplies and oversee inventory management.
  • Collaborate with management, union representatives, and HR consultants.
  • Coordinate travel arrangements, including itineraries and reservations.
  • Establish and maintain both manual and digital filing systems.
  • Conduct data entry tasks as required.
Technical Proficiencies
  • Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, and MS Office.
Work Environment
  • Fast-paced setting with tight deadlines.
  • Requires attention to detail and the ability to manage repetitive tasks.
Personal Attributes
  • Strong multitasking abilities.
  • Exceptional oral and written communication skills.
  • Highly organized and a team player.
  • Effective time management skills.
Employment Details
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 to 40 hours per week

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