Administrative Support Specialist

4 weeks ago

Surrey, British Columbia, Canada HAYER RECORDS LTD Full time
Position Overview

We are seeking a dedicated **Administrative Support Specialist** to manage various clerical tasks and ensure smooth office operations at HAYER RECORDS LTD. The ideal candidate will possess strong organizational skills and a client-focused attitude.

Key Responsibilities
  • Handle and redirect telephone or electronic inquiries efficiently.
  • Compile and analyze reports from both manual and electronic records, inventories, and databases.
  • Sort, process, and validate applications, receipts, and various documents.
  • Manage incoming and outgoing mail through manual or electronic means.
  • Facilitate communication by sending and receiving messages.
  • Order and maintain office supplies, ensuring adequate inventory levels.
  • Conduct data entry tasks with precision.
  • Deliver exceptional customer service to clients and stakeholders.
  • Organize files according to retention and disposal protocols.
  • Label, file, and retrieve documents as necessary.
  • Locate and extract files upon request.
Technical Proficiencies

The candidate should be proficient in:

  • MS PowerPoint
  • MS Excel
  • MS Outlook
Work Environment

This role requires the ability to work under pressure while maintaining a keen attention to detail.

Personal Attributes

The successful candidate will demonstrate:

  • A strong client focus
  • Excellent verbal communication skills
  • Exceptional organizational abilities
Experience Requirements

Applicants should have between **1 to 2 years** of relevant experience in a similar role. This is a **permanent position** with a commitment of **40 hours per week**. The working language is **English**.

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