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Administrative Support Specialist

2 months ago

Surrey, British Columbia, Canada Redefine Immigration Solutions Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Redefine Immigration Solutions Inc.

Key Responsibilities
  • Coordinate the flow of information within the team to ensure seamless communication and collaboration.
  • Manage and distribute mail and other materials in a timely and efficient manner.
  • Schedule and confirm appointments, ensuring that all stakeholders are informed and prepared.
  • Provide exceptional customer service by answering telephone calls and relaying messages in a professional and courteous manner.
  • Respond to electronic enquiries in a timely and accurate manner.
  • Procure office supplies and maintain inventory levels to ensure a well-stocked and efficient workspace.
  • Greet visitors and direct them to the appropriate contacts or service areas.
  • Establish and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Prepare and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Support for Newcomers and Refugees

We are committed to creating a welcoming and inclusive work environment for all employees, including newcomers and refugees. As an Administrative Support Specialist, you will play a key role in providing diversity and cross-cultural training to ensure that all employees feel valued and supported.

Support for Youths

We are dedicated to creating a workplace that is inclusive and supportive of all employees, including youth. As an Administrative Support Specialist, you will provide awareness training to employees to ensure that they understand the importance of creating a welcoming work environment for youth.

Support for Indigenous People

We are committed to creating a workplace that is inclusive and respectful of all employees, including Indigenous people. As an Administrative Support Specialist, you will provide cultural competency training and awareness training to all employees to ensure that they understand the importance of creating a welcoming work environment for Indigenous workers.

This is a permanent, full-time position with a 40-hour workweek. The work language is English.