Administrative Assistant

3 days ago

Burlington, Ontario, Canada Ispat Machining Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at Ispat Machining. As an Administrative Assistant, you will play a key role in supporting the day-to-day operations of our organization.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
  • Record Keeping: Maintain accurate and up-to-date records, including minutes of meetings, reports, and other documents.
  • Communication: Develop and implement effective communication strategies to ensure seamless communication between teams and stakeholders.
  • Project Coordination: Coordinate and manage projects, including scheduling appointments, preparing materials, and ensuring timely completion.
  • Financial Management: Assist with financial management, including preparing invoices, managing contracts, and maintaining inventory.
  • Human Resources: Provide support with human resources functions, including recruitment, training, and employee onboarding.
  • Customer Service: Provide exceptional customer service, including responding to customer inquiries, resolving issues, and ensuring customer satisfaction.
Requirements
  • Education: College/CEGEP diploma or equivalent experience.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Skills: Excellent communication, organizational, and time management skills. Proficiency in MS Office and Simply Accounting.
Work Environment

The successful candidate will work in a fast-paced environment with a large caseload. They will be required to work independently with minimal supervision and prioritize tasks to meet tight deadlines.

Personal Suitability
  • Client Focus: Excellent client focus and ability to provide exceptional customer service.
  • Flexibility: Ability to adapt to changing priorities and work under pressure.
  • Reliability: High level of reliability and ability to maintain confidentiality.
Support for Newcomers and Refugees

Ispat Machining is committed to supporting newcomers and refugees. The successful candidate will assist with immediate settlement needs, provide mentorship programs, and offer diversity and cross-cultural training to create a welcoming work environment.

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