Executive Director, Research Services

1 week ago

Ottawa, Ontario, Canada University of Ottawa Full time

Job Summary

The University of Ottawa is seeking a highly experienced and strategic leader to serve as the Director of Sponsored Research. Reporting to the Assistant Vice-President of Research Services, this individual will be responsible for the central pre- and post-award research administration, ensuring excellence and accountability in research management and compliance with external sponsor requirements and university policies.

Key Responsibilities

  • Sponsored Research Management: Directs pre-award grants management processes, including coordination of reviews, ensuring compliance with institutional and agency requirements, providing institutional signature and approval, and overseeing submission processes. Directs Tri-Agency award negotiation and award notification procedures, including analysis and interpretation of terms and conditions of awards to ensure research is enabled and in compliance with all sponsor regulations, university policies, and ethical standards.
  • Large-scale Strategic Research Project Implementation Support: Responsible for the central administration strategic oversight and operational success of awarded large-scale and/or institutional Tri-Agency grants. Directs team of key business units/departments that are essential to the roll-out and ongoing success of the research program.
  • Internal Programs: Directs the University's internal research funding programs to support uOttawa's researchers in securing funds from external funding agencies. Oversees peer-review decision-making processes and all subsequent administrative processes, including the communication of decisions and feedback to the researchers.
  • Communications and Training: Directs university-wide training on research-related policies and procedures, including Tri-Agency Financial Administration Guide, university policies, and procedures to ensure in a proactive and ongoing basis that faculty administrators have the tools to ensure compliance.
  • Operational Framework: Leads the comprehensive policy framework that supports the responsible administration of all research funding to ensure compliance with external sponsor requirements. Develops, implements, and oversees administrative standards, policies, and procedures to ensure compliance with University and funding agency policies and regulations.
  • Human Resources and Standardization of Customer Service: Directs a team in a complex and fast-paced environment to achieve unit objectives. Ensures appropriate staff hiring, onboarding, performance evaluation, sustainability, and succession planning.
  • Build Relationships and Foster Good Communications: Leads and promotes effective working relationships and partnerships with internal and external stakeholders and the OVPRI units through leading working groups, chairing meetings, and initiating informal interactions to facilitate communication and exchange of information that enhances the existing research strategy and facilitates its growth.

Requirements

  • Graduate degree in a relevant field or a combination of equivalent training and experience. An MBA or a PhD would be a strong asset.
  • A minimum of 10 years of progressively senior positions within a research-intensive university or similar complex research environment, including significant experience in leading teams and staff supervision.
  • Extensive knowledge of university pre- and post-award administration processes in complex de-centralized environments, the life-cycle of research grants and awards, compliance requirements, and financial management practices.
  • Extensive knowledge of research contracts and agreements principles, including experience with complex negotiations, ability to interpret complex terms and conditions, and evaluate institutional risk.
  • Expert knowledge of Canada's research funding landscape, federal funding agencies (NSERC, CIHR, Genome Canada, SSHRC) and Tri-Agency policies, frameworks, and guides.
  • Substantial knowledge and experience in the development of business plans, planning documents, and advising senior leadership.
  • Substantial experience in liaising and maintaining relationships with external funding sponsors.
  • Ability to take a broad, long-range approach to problem-solving and decision-making that involves objective analysis, thinking ahead, and planning.
  • Outstanding interpersonal skills, with the ability to work with researchers, administrators, faculties, staff, students, and administrators from other institutions and sponsors.
  • Demonstrated leadership skills, tact, diplomacy, and judgment.
  • Strong project and time management, attention to detail, problem-solving, risk assessing, and conflict resolution skills.
  • Demonstrated experience in using computer systems and software such as, Windows, PowerPoint, word processing, spreadsheets, databases, financial systems, e-mail, and internet.
  • Excellent communication skills, including writing, reviewing, and editing in both official languages.

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