Medical Office Coordinator

6 days ago

St Catharines, Ontario, Canada 2480105 Ontario Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team at 2480105 Ontario Inc. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our medical office.

Key Responsibilities
  • Client Communication: Interview patients to obtain comprehensive case histories, ensuring accurate and detailed information is recorded.
  • Scheduling and Coordination: Schedule and confirm appointments, manage calendars, and coordinate travel arrangements as needed.
  • Administrative Tasks: Complete insurance and other claim forms, maintain accurate and up-to-date filing systems, and order supplies and maintain inventory.
  • Documentation and Reporting: Enter and format electronically based medical reports and correspondence, prepare spreadsheets and documents for review, and initiate and maintain confidential medical files and records.
  • Meeting Support: Prepare draft agendas for meetings, take minutes, and distribute them to relevant parties.
Work Environment and Requirements
  • Work Environment: Our medical office is a fast-paced environment that requires attention to detail, strong organizational skills, and excellent communication abilities.
  • Physical and Mental Demands: Work under pressure, maintain a high level of accuracy, and demonstrate flexibility in a dynamic work environment.
Personal Qualities and Skills
  • Client Focus: Provide exceptional customer service, ensuring patients feel valued and supported throughout their interactions with our office.
  • Communication Skills: Possess excellent oral communication skills, with the ability to effectively communicate with patients, staff, and external partners.
  • Organizational Skills: Demonstrate strong organizational skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Teamwork: Work collaboratively as part of a team, supporting colleagues and contributing to a positive and productive work environment.
Benefits and Compensation
  • Health Benefits: Enjoy comprehensive health benefits, including dental, disability, health care, and vision care benefits.
  • Financial Benefits: Participate in a competitive compensation package, including bonuses, commissions, gratuities, group insurance benefits, life insurance, mileage paid, pension plan, piece work, Registered Education Savings Plan (RESP), and Registered Retirement Savings Plan (RRSP).
Other Information
  • Work Term: This is a permanent position, offering a stable and secure work environment.
  • Work Language: English is the primary language of communication in our office.
  • Hours of Work: 35 to 40 hours per week, with a regular schedule and opportunities for overtime as needed.

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