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Administrative Coordinator

2 months ago

Kamloops, British Columbia, Canada Arrow Transportation Systems Inc Full time
Job Title: Administrator

Arrow Transportation Systems Inc is seeking a highly skilled and detail-oriented Administrator to join our team. As an Administrator, you will play a critical role in ensuring the smooth and efficient flow of information related to Accounts Payable and Payroll within our division.

Key Responsibilities:
  • Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, payroll, and purchase orders in the appropriate computer systems.
  • Calculate, prepare, and issue documents related to accounts such as invoices, inventory reports, account statements, and other financial statements using computerized and manual systems.
  • Ensure all information pertaining to payables including TMT information and regular Teamsters payments are audited and reflected accurately.
  • Perform comprehensive reconciliations of accounts including pension, health & welfare, Union dues and Arrow Star maintenance.
  • Comply with all rules and regulations, protocols, and established metrics.
  • Prepare analysis and/or reports as required by division, internal and/or external customers.
  • Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e., required Teamsters paperwork where applicable).
  • Ensure all files are organized and maintained and all office processes are streamlined for the most efficient and effective operation.
  • Order office supplies, service office equipment and arrange for servicing in the case of major repairs.
  • Provide internal and external Customer Service excellence.
  • Perform clerical duties such as word processing, maintaining filing and record systems, emailing and photocopying.
  • Process incoming and outgoing mail.
  • Respond to telephone, in person or electronic enquiries or forward to appropriate person.
  • Provide general information to clients and the public.
  • Ensure full compliance with safety policy and procedures. When applicable, identify hazards and bring potential safety compliance gaps to the attention of Senior Management.
  • May be asked to get involved in operations administration and lower-level operating duties when required by the Manager.
  • Other duties as assigned by manager.
Requirements:
  • Understanding of and 3-5 years experience with the accounting cycle i.e., Accounts Payable, Accounts Receivable, Payroll, Month End and Year End processes.
  • Relevant post-secondary courses, diploma, or degree an asset.
  • Excellent alphanumeric keyboarding skills.
  • Proficient in Microsoft Excel and ability to quickly learn new computer applications i.e., Arrow custom applications, Office 365, etc.
  • Strong concern for the accuracy and quality of work.
  • Internal and external customer service skills.
  • Problem Solving ability.
  • Proven Initiative.
  • Strong safety mindset.
  • Quality oriented.
  • Needs to be responsible, accountable, and dependable.
  • Demonstrates effective communication skills both verbally and written.
  • Strong work ethic and positive team attitude.
  • Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment.
  • Ethics and Integrity.
  • Organizational skills and keen attention to detail.
  • Professional appearance/demeanor whether in person, via email or on the telephone.
What We Offer:
  • Competitive Compensation: $48,000 - $52,000.
  • Full extended medical benefits for you and your dependents/family including dental, pharmaceutical, paramedical, vision care, life insurance, disability insurance, health spending account and more.
  • Pension matching program (up to 4%).
  • We promote from within A career with a growing company.
  • Shift: Monday to Friday.
  • Overtime is required.