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Event Coordinator

2 months ago

Surrey, British Columbia, Canada Right Away Tent And Party Rental Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Right Away Tent And Party Rental Ltd. As an Event Coordinator, you will be responsible for ensuring the smooth execution of special events, from planning to execution.

Key Responsibilities
  • Site Selection and Inspection: Inspect and select suitable sites for events, considering factors such as accessibility, amenities, and overall ambiance.
  • Event Setup and Coordination: Co-ordinate set-ups, staging, seating, parking, communication systems, and other details to ensure a seamless event experience.
  • Speaker Coordination: Confirm and co-ordinate with speakers, ensuring their needs are met and they are well-prepared for the event.
  • Logistics Management: Implement social programs, food and beverage, transportation, and other services to enhance the event experience.
  • Planning and Scheduling: Plan schedules, goals, and objectives for events, ensuring timely completion and effective resource allocation.
  • Documentation and Communication: Plan for required documentation and pre- and post-distribution of documentation (itineraries, evaluations, etc.) to ensure clear communication with stakeholders.
  • Event Management: Manage event logistics, including budgeting, vendor management, and risk assessment, to ensure a successful event.
  • Work Environment: Work in a fast-paced environment, managing multiple tasks and priorities to meet deadlines and deliver high-quality results.
  • Language and Communication: Communicate effectively in English, both verbally and in writing, to ensure clear understanding and collaboration with colleagues and stakeholders.
  • Work Hours and Schedule: Work 40 hours per week, with flexibility to adapt to changing event schedules and requirements.