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Office Administration Specialist

3 months ago

Richmond Hill, Ontario, Canada GLOBAL HEALTH SOLUTIONS (CANADA) INC. Full time
Job Overview

We are seeking a dedicated Administrative Officer to manage various office functions within our organization. This role is crucial in ensuring that administrative processes run smoothly and efficiently.

Employment Details
  • Job Duration: Temporary
  • Working Language: English
  • Work Hours: 30 to 35 hours per week
Educational Requirements

Candidate must possess a College/CEGEP education.

Work Environment
  • Sector: Private
  • Location: Urban area
Key Responsibilities
  • Assess and refine new administrative processes.
  • Assign tasks to office support personnel.
  • Set work priorities and ensure adherence to procedures and deadlines.
  • Execute administrative functions of the organization.
  • Manage policies related to the release of records in compliance with government regulations.
  • Organize and strategize office services, including accommodation, relocation, and equipment management.
  • Assist in budget preparation and maintain inventory controls.
  • Compile data and create periodic and special reports, manuals, and correspondence.
  • Conduct data entry tasks.
  • Provide training to staff members.
  • Oversee and coordinate office administrative procedures.
Supervisory Responsibilities

Supervision of 1 to 2 staff members.

Technical Skills
  • Proficient in Spreadsheet applications.
  • Experienced with MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Windows, and MS Word.
Transportation and Travel
  • Possession of own transportation and vehicle.
  • Willingness to travel as required.
  • Access to public transportation.
Work Conditions
  • Fast-paced environment.
  • Ability to work under pressure and meet tight deadlines.
  • Strong attention to detail is essential.
Personal Attributes
  • Strong interpersonal skills.
  • Excellent verbal communication abilities.
  • Flexibility and adaptability.
  • Highly organized with effective time management skills.
Screening Questions
  • Do you have prior experience in this field?
  • What is your highest level of education?
  • What is your current area of study?
  • What is your current educational level?
Experience Requirements

Minimum of 2 years and less than 3 years of relevant experience.

Benefits
  • Health Benefits: Dental plan, Health care plan, Vision care benefits.
  • Financial Benefits: Bonus, Commission, Night shift premium.
  • Additional Benefits: Free parking, Employer-paid training, On-site recreation, Team building opportunities, Wellness program.