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Administrative Assistant

2 months ago

Nepean, Ontario, Canada Total Fire Protection Full time

Total Fire Protection is a leading provider of life safety services and fire monitoring solutions to various businesses and institutions in the Ottawa area. Our team services a wide range of life and safety equipment, including fire alarms, fire extinguishers, fire hoses, fire hydrants, backflow preventers, sprinkler systems, and more.

Job Summary

We are seeking a temporary part-time Administrative Assistant with the possibility of a permanent position to work with our technicians, office staff, and clients in a professional and efficient manner.

Key Responsibilities

  • Account Management: Prepare and send account statements to clients, ensuring timely and accurate billing.
  • Invoice Processing: Create and send invoices using our company software, following established procedures.
  • Payment Follow-up: Monitor and follow up on outstanding payments to ensure prompt collection.
  • Payment Processing: Process payments from customers using our online software, maintaining accurate records.

Requirements

  • Multitasking: Ability to handle multiple tasks, clients, and requirements to meet deadlines in a fast-paced environment.
  • Organization: Maintain and update files and records, adhering to set timelines for scheduling and contracts.
  • Communication: Provide professional, effective, and clear communication with clients and staff through written correspondence.
  • Computer Skills: Proficiency in Windows and Microsoft Excel, with experience in using company software.
  • Time Management: Ability to work under pressure, prioritizing tasks and managing time effectively.

Preferred Qualifications

  • Bilingual: Proficiency in both official languages (English and French) is an asset.
  • Fire Alarm Experience: Previous experience in fire alarm systems is an asset, with a wage premium available for candidates with relevant experience.

What We Offer

  • Competitive Salary: $23.00-$25.00 per hour.
  • Substantial Vacation Time: Generous vacation package.
  • Medical Benefits: Comprehensive medical benefits package after the initial probation period.
  • Company Cell Phone: Company-provided cell phone for work-related purposes.