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Administrative Support Specialist

2 months ago

Brampton, Ontario, Canada M.A.S IMMIGRATION CONSULTANT LTD. Full time
About the Role

M.A.S IMMIGRATION CONSULTANT LTD. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a key role in ensuring the smooth operation of our HR department.

Key Responsibilities
  • Coordinate HR Activities: Assist in planning and coordinating HR-related tasks to meet the organization's goals.
  • Manage Daily Operations: Direct and control daily office operations, ensuring efficient use of resources.
  • Supervise Staff: Direct and supervise other workers, providing guidance and support as needed.
  • Evaluate Operations: Regularly evaluate daily operations to identify areas for improvement.
  • Plan Budget: Plan and control budget and expenditures, ensuring effective use of resources.
  • Oversee Reports: Oversee the preparation of reports, ensuring accuracy and timeliness.
  • Order Supplies: Order office supplies and maintain inventory, ensuring a well-stocked office.
  • Negotiate Agreements: Negotiate collective agreements on behalf of employers or workers, as needed.
  • Organize Staff Consultation: Organize staff consultation and grievance procedures, ensuring a fair and respectful work environment.
  • Oversee Payroll: Oversee payroll administration, ensuring accurate and timely payment.
  • Arrange Travel: Arrange travel, related itineraries, and make reservations, as needed.
  • Conduct Research: Conduct research to support HR-related tasks and initiatives.
  • Perform Data Entry: Perform data entry tasks, ensuring accurate and up-to-date records.
  • Work with Marketing: Work with the marketing department to understand and communicate marketing messages to the field.
  • Maintain Database: Maintain and manage digital databases, ensuring accurate and up-to-date information.
  • Perform Bookkeeping: Perform basic bookkeeping tasks, ensuring accurate and timely financial records.
  • Conduct Performance Reviews: Conduct performance reviews, providing feedback and guidance to staff.
  • Evaluate Work Environments: Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury.

Requirements

  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 to less than 7 months of experience in a related field.

Work Environment

  • Work Language: English.
  • Hours: 35 hours per week.