Office Coordinator

3 weeks ago


Langley, Canada Piston Transport Ltd Full time
Position Overview

Piston Transport Ltd is seeking a dedicated and organized Administrative Assistant to enhance our operational efficiency. This role is essential in ensuring smooth administrative processes and supporting our team in various tasks.

Qualifications
  • Education: Completion of secondary (high) school graduation certificate is required.
  • Experience: Previous experience in a similar role is considered an asset.
Key Responsibilities
  • Organize and facilitate seminars, conferences, and other events.
  • Manage the flow of information within the team to ensure effective communication.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Establish and implement office procedures and routines to enhance productivity.
  • Schedule and confirm appointments for team members.
  • Handle telephone calls, relaying messages and inquiries as necessary.
  • Respond to electronic inquiries in a timely manner.
  • Order and maintain office supplies and inventory levels.
  • Coordinate travel arrangements, including itineraries and reservations.
  • Welcome visitors and direct them to the appropriate contacts or service areas.
  • Set up and maintain both manual and computerized filing systems for information management.
  • Type and proofread various documents, including correspondence and forms.
Work Environment

This is a permanent position requiring 40 hours per week of commitment. The primary work language is English.


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