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Administrative and Reception Support
2 months ago
The Federal Bridge Corporation Limited (FBCL) is a Crown corporation responsible for overseeing the Canadian federal interests in four international bridge crossings between Canada and the United States. Its mandate is to provide the highest level of stewardship so that the international bridges and associated structures are safe and efficient for users. FBCL owns, manages and operates international bridges and associated structures in Sault Ste. Marie, Point Edward, Lansdowne (Thousand Islands) and Cornwall, Ontario.
As a key member of the Corporate Services team, the administrative summer student will provide critical support to colleagues, including reception and administrative tasks, to ensure seamless operations. This role requires a high level of organization, attention to detail, and excellent communication skills.
Key Responsibilities:
- Primary liaison for FBCL's Translation Process, coordinating communications between employees and translators, managing timelines, tracking requests, and verifying formatting.
- Ensure adherence to corporate and administrative template standards, proofreading and formatting submissions and policies before final approval and distribution.
- Maintain up-to-date contact directories, both internally and externally.
- Support the communications department with updates to the Employee Portal in SharePoint.
- Maintain inventory levels of office supplies.
- Schedule conference room use and organize virtual meetings.
- Ensure operation of office equipment is in proper working order, troubleshoot with IT, and resolve issues when needed.
- Maintain meeting rooms and common areas, including the kitchen and dishwasher.
- Process and prepare mail, distributing accordingly.
- Maintain parking passes and keys for offices and storage cabinets.
- Provide coverage of essential administrative functions in the absence of other team members.
Essential Qualifications:
- Demonstrated experience in bilingual administrative writing, text editing, and formatting of corporate documentation.
- Superior verbal and written communication skills in both French and English.
- Proficient in computer systems and software, including the MS Office suite.
- Ability to work with minimal supervision, with demonstrated decision-making and problem-solving skills.
- Ability to multi-task and manage a diverse mix of issues, responsibilities, and challenges.
- Ability to work in a team environment, developing supportive and productive working relationships.
- Strong ethical standards and the ability to handle confidential and privileged information discreetly.
- Strong organizational skills, with the ability to manage and prioritize workload proactively.
- An overall demeanor that is consistently professional, warm, and approachable.
- Ability to obtain and maintain reliability security clearance.
- Ability to demonstrate and maintain English and French (Bilingual - CCC) levels.
We thank all applicants for their interest. Only those selected for further consideration will be contacted. FBCL is an Equal Opportunity Employer, promoting a culture of inclusion and diversity. Accommodations are available throughout the staffing process and can be requested at any time from the assigned human resources representative.
