Office Coordinator

4 weeks ago

Vaughan, Ontario, Canada S&T Accounting Full time
Job Overview

We are seeking a dedicated Administrative Assistant to join our team at S&T Accounting. This role is essential in ensuring smooth office operations and providing exceptional support to our staff.

Employment Details
  • Employment Type: Permanent
  • Working Language: English
  • Weekly Hours: 32.5 hours
Educational Requirements

Applicants should possess a Secondary (high) school graduation certificate.

Key Responsibilities
  • Organize and coordinate meetings, seminars, and conferences.
  • Document and prepare minutes for meetings and events.
  • Establish and implement office procedures and routines.
  • Manage appointment scheduling and confirmations.
  • Handle incoming calls and relay messages effectively.
  • Respond to electronic inquiries in a timely manner.
  • Compile and analyze data, statistics, and other relevant information.
  • Order and maintain office supplies and inventory.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them to appropriate contacts.
  • Maintain both manual and electronic filing systems.
  • Type and proofread various documents and correspondence.
Technical Skills
  • Proficient in MS Windows and MS Office.
Specialization Areas
  • Correspondence management
  • Report and record keeping
  • Invoice processing
Work Environment
  • Fast-paced setting with the ability to work under pressure.
  • Meet tight deadlines while maintaining attention to detail.
  • Perform repetitive tasks with minimal supervision.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent verbal and written communication skills.
  • Organizational skills and reliability.
  • Client-focused with a team-oriented mindset.
  • Adaptable and quick to learn new processes.
Experience Requirements

1 to 2 years of relevant experience is preferred.

Diversity and Inclusion

We are committed to creating a welcoming environment for all individuals, including support for persons with disabilities, newcomers, veterans, Indigenous peoples, mature workers, and visible minorities.

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