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Administrative Coordinator

2 months ago

Montreal, Quebec, Canada CB Canada Full time

Position: Administrative Coordinator

CB Canada, a prominent player in the visual effects industry, is seeking an Administrative Coordinator to assist the executive team in navigating the company's expansion. This role will primarily be remote, with occasional requirements to be present at the studio as necessary. The successful candidate will collaborate closely with the production director, president, accountant, and various other department heads.

Key Responsibilities:

  • Update and maintain various administrative documents
  • Oversee the employee records database
  • Assist management in drafting employment contracts and confidentiality agreements, ensuring all employee files are complete
  • Facilitate visa processes for international employees
  • Handle additional HR-related tasks as needed
  • Support the internal accountant by maintaining accurate accounting records
  • Process credit card transactions and manage invoices
  • Assist managers with various administrative tasks and ensure deadlines are met
  • Manage calendars, emails, and travel arrangements for one or more managers
  • Prepare meeting materials, send invitations, and document minutes or reports
  • Keep various lists and records updated, ensuring timely follow-ups
  • Address inquiries and follow up on outstanding cases

Qualifications:

  • Fluency in French (both spoken and written) and advanced proficiency in English
  • Technical diploma in Human Resources, Accounting, Administration, or a related field
  • Relevant experience in a similar administrative role
  • Proficient in Google Workspace, Microsoft Office Suite, and other essential platforms

This position offers an opportunity to work within a leading talent management firm that connects skilled job seekers with opportunities across various sectors. The company specializes in contract, temporary, and permanent placements in finance, accounting, technology, marketing, creative, and administrative support. CB Canada is dedicated to advocating for candidates' interests and promoting their profiles to potential employers, ensuring access to top job opportunities, competitive compensation, and comprehensive benefits.