Camp and Game Operations Coordinator

4 weeks ago

Langley, Canada Trinity Western University Full time
About the Role

The Camp and Game Operations Manager will play a key role in the planning, organization, and implementation of Spartan Complete Champion camps, as well as Spartan Athletics game operations, annual and special events, promotions, and related administrative duties.

Key Responsibilities
  • Spartan Camps: Assist the Athletic Event Manager in planning, organizing, and implementing Spartan Sports Camps. Duties include recruiting, hiring, training, and supervising camp staff, administrative details, documentation, and tracking of attendance, registration, and waivers.
  • Game Operations: Work with the Associate Director of Athletics – Operations and Athletic Event Manager on all games hosted by Spartan Athletics. Duties include training and game-day supervision of student event staff, implementation of game-day deliverables for game sponsors, physical setup and teardown of game-day equipment and signage, game enhancement/in-game promotions, management of gate receipts and deposits, assistance with ticket sales, dealing with risk management issues, customer service, crowd control, and hosting of visiting teams, officials, and spectators.
  • Promotions: Work with the Associate Director of Athletics and Operations and Athletic Event Manager on the advertising and promotion of Spartan Athletics events with the assistance of student workers. Duties include display and distribution of marketing/promotional materials and advertisements, establishing and maintaining regular communication with on-campus partners, and maintaining promotional contact lists.
  • Concession: Assist the Athletic Event Manager with the gym and field concession. Duties include cleaning, stocking, and tracking inventory for regular and special events, training event staff and area supervisors in charge of concession during events, and ensuring quality control and good customer service during all events.
  • Annual and Special Events: Provide assistance to the Associate Director of Athletics – Operations with the planning, organization, and implementation of special events hosted by Spartan Athletics, such as Orientation Week, the Spartan Spectacular, Athletic Awards Banquet, the Complete Champion Challenge, Academic Celebrations, Fundraiser Golf Tournaments, playoffs, and other special and annual events.
  • General athletic administrative assistance and office responsibilities.
  • Assist with first aid and CPR administration, as required.
Requirements
  • University undergraduate degree minimum.
  • Minimum 1 year post-secondary or equivalent work experience.
  • Current First Aid and CPR certification.
  • Experience and knowledge pertaining to sports camp and event management and camp and event facility equipment.
  • Excellent interpersonal and communication skills.
  • Ability to effectively work with students, parents, head coaches, officials, faculty, staff, administration, and members of the media.
  • Knowledge of and ability to administer basic first aid measures and summon medical help when required.
  • Comfortable using a PC for word processing and data base entries, general office equipment, game score and timing clocks, public address and sound system.
  • Familiarity with Statcrew, Genius, Leaguestat, and Presto stat software is considered an asset.
  • Understanding of gymnasium and field lighting as well as heating and ventilation systems.
  • Ability to enforce and maintain designated safety standards.
  • Ability to monitor all facility activities, professionally and accurately respond to incoming phone calls, email, and drop-in traffic while providing a high quality of customer service.
  • Ability to do some moderate manual labor (moving and setting up equipment, etc.).

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