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Administrative Support Specialist

3 months ago

Gander, Newfoundland and Labrador, Canada Cara Transition House Inc Full time
Position Overview

The role of the Office Administrative Assistant is essential in ensuring the smooth operation of our organization. This position involves a variety of administrative tasks that support the overall efficiency of the office.

Key Responsibilities
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week
  • Education: Other trades certificate or diploma
  • Experience: 2 years to less than 3 years
Work Environment
  • Relocation costs not covered by employer
  • Community and social services sector
Core Duties
  • Organize and coordinate seminars, conferences, and other events.
  • Facilitate the flow of information within the team.
  • Manage incoming mail and other communications.
  • Ensure HR projects comply with relevant laws and regulations.
  • Document and prepare minutes for meetings and conferences.
  • Establish and maintain office procedures and routines.
  • Schedule and confirm appointments efficiently.
  • Handle telephone inquiries and relay messages.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data and statistics.
  • Provide advice to senior management as needed.
  • Address employee questions and concerns.
  • Order and manage office supplies and inventory.
  • Arrange travel and related itineraries.
  • Welcome visitors and direct them appropriately.
  • Set up and maintain both manual and computerized filing systems.
  • Type and proofread various documents and correspondence.
  • Perform data entry tasks accurately.
  • Maintain and manage a digital database.
  • Conduct basic bookkeeping activities.
  • Assist in payroll preparation.
Qualifications
  • First Aid Certificate is required.
Technical Skills
  • Proficient in Google Docs, MS Office Suite (Excel, Outlook, PowerPoint, Word), and Sage Accounting Software.
  • Familiarity with database and accounting software.
  • Experience with desktop publishing and electronic mail systems.
Specialization Areas
  • Correspondence management
  • Record keeping and reporting
  • Statistical analysis
  • Financial statement preparation
  • Payroll services
Security and Safety
  • Enhanced reliability security clearance is necessary.
  • Criminal record check required.
Work Conditions
  • Ability to work independently and under pressure.
  • Attention to detail is crucial.
  • Repetitive tasks may be involved.
  • Minimal supervision is expected.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent oral and written communication skills.
  • Flexibility and sound judgment.
  • Highly organized and a team player.
  • Dependable and reliable with strong time management skills.
  • Quick learner with adaptability.
Benefits
  • Health Benefits: Dental plan, health care plan, paramedical services coverage, vision care benefits.
  • Financial Benefits: Life insurance, pension plan.
  • Other Benefits: Additional benefits available.