Administrative Assistant
2 weeks ago
We are seeking an experienced Administrative Assistant to join our team at Esso High Prairie. As an Administrative Assistant, you will play a key role in supporting the day-to-day operations of our office.
Key Responsibilities- Supervise and Train Colleagues
You will be responsible for supervising and training other administrative staff members to ensure they have the necessary skills and knowledge to perform their duties effectively.
Record and Prepare Meeting MinutesYou will be responsible for recording and preparing minutes of meetings, seminars, and conferences, and ensuring that all necessary documentation is completed and filed accurately.
Establish Office ProceduresYou will be responsible for determining and establishing office procedures and routines to ensure the smooth operation of our office.
Schedule Appointments and Manage CalendarsYou will be responsible for scheduling and confirming appointments, and managing calendars to ensure that all meetings and events are properly coordinated.
Provide Administrative SupportYou will be responsible for providing administrative support to our team, including answering telephone calls, responding to electronic enquiries, and compiling data and statistics.
Maintain Office Supplies and InventoryYou will be responsible for ordering office supplies and maintaining inventory to ensure that our office is well-stocked and equipped to meet the needs of our team.
Arrange Travel and ItinerariesYou will be responsible for arranging travel, related itineraries, and making reservations as needed.
Provide Excellent Customer ServiceYou will be responsible for providing excellent customer service to our clients and colleagues, including greeting people and directing them to contacts or service areas.
Maintain Filing SystemsYou will be responsible for setting up and maintaining manual and computerized information filing systems to ensure that all necessary documents are properly stored and easily accessible.
Prepare Correspondence and DocumentsYou will be responsible for typing and proofreading correspondence, forms, and other documents to ensure that they are accurate and complete.
Requirements- Education
Secondary (high) school graduation certificate
Experience1 year to less than 2 years of experience in an administrative role
Computer and Technology SkillsProficiency in MS Outlook, MS Word, MS Access, and MS Office
Area of SpecializationCorrespondence, contracts, statistics, charts, tables, graphs, and diagrams
Work Conditions and Physical CapabilitiesAbility to work in a fast-paced environment, work under pressure, meet tight deadlines, and perform repetitive tasks
Personal SuitabilityAbility to multitask, excellent oral and written communication skills, flexibility, organized, team player, client focus, and reliability
What We Offer- Permanent Full-Time Position
We offer a permanent full-time position with a competitive salary and benefits package.
Opportunity to Work with a Reputable CompanyEsso High Prairie is a reputable company with a strong reputation in the industry.
Opportunity to Develop Your SkillsWe offer opportunities for professional development and growth, including training and education programs.
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