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Office Support Specialist

2 months ago

Mississauga, Ontario, Canada iFile International Immigration Services Inc. Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at iFile International Immigration Services Inc.

Job Summary:

The successful candidate will provide administrative support to our office team, ensuring the smooth operation of our daily activities. This includes scheduling appointments, answering phone calls and emails, and maintaining accurate records.

Key Responsibilities:
  • Office Procedures: Establish and maintain office procedures and routines to ensure efficient workflow.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Communication: Answer phone calls, respond to emails, and relay messages to team members.
  • Data Entry: Compile data, statistics, and other information for reporting purposes.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Customer Service: Provide exceptional customer service to clients and internal stakeholders.
  • Support Services: Provide support for persons with disabilities, newcomers and refugees, youths, Indigenous people, and visible minorities.
Requirements:
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
Work Environment:

This is a permanent, full-time position with a 35-hour workweek. The language of work is English.