Logistics Coordinator

4 weeks ago

Kitimat, Canada Seaspan Full time
Job Summary

The Logistics Coordinator is a key member of the Seaspan team, responsible for providing technical and administrative support to ensure efficient operations and effective communication across all levels of the organization.

Key Responsibilities
  • Manage active calendars of appointments, coordinate travel plans, and agendas for assigned business areas, liaising with external departments as needed.
  • Compile and process expense reports, ensuring accuracy and timeliness.
  • Facilitate clear communication between the office, external groups, and internal departments, maintaining professionalism and upholding credibility and trust.
  • Provide support for daily activities, including word processing, data entry, material duplication, crew scheduling, and invoice tracking using software such as Microsoft Word, Excel, and specialized company software.
  • Drive company vehicles to pick up crew, deliver parts and supplies.
  • Purchase and maintain an inventory of supplies for the Kitimat village office space, ensuring operational efficiency through coordinated efforts with internal departments for procurement and inventory management.
  • Regularly use and support staff in utilizing essential office software platforms, such as Microsoft Office Suite, project management tools, communication platforms, and video conferencing software.
  • Coordinate with suppliers and vendors for shipping and logistics arrangements.
  • Prepare, format, and distribute agendas and associated materials for Board Meetings, Senior Leadership Team Meetings, and various other meetings using software such as Microsoft Word and PowerPoint.
  • Coordinate catering services for meetings, ensuring all logistical needs are met.
  • Provide technical setup and support for virtual meetings and presentations, ensuring seamless connectivity and functionality using platforms such as Zoom and Microsoft Teams.
Requirements
  • Completion of Grade 12 education, plus post-secondary courses relevant to administration and technical support.
  • A minimum of 3 years of experience in an office environment, supporting various seniority levels, or an equivalent combination of education and experience.
  • Experience in a management position involving collaboration with unionized employees is a plus.
  • Class 5 driver's license.
  • A minimum of 3 years supporting logistics operations.
  • Intermediate to advanced proficiency with Microsoft Office Suite, Adobe Acrobat, and social media web platforms.
  • Familiarity with office equipment and technical troubleshooting.
  • Ability to quickly learn and adapt to new software and technology.
  • Strong organizational skills with the ability to perform and prioritize multiple tasks with attention to detail.
  • Excellent interpersonal skills with the ability to build relationships across various partners.
  • Effective communication skills, both written and verbal.
  • Proactive approach to problem-solving with decision-making capability.
  • Resourceful team player with the ability to work independently.
  • Ability to handle confidential information with discretion.
  • Adaptability to various competing demands and capability to meet deadlines in a fast-paced environment.
Why Work at Seaspan?
  • This is a full-time, permanent position with multiple operations and long-term projects, providing job stability and opportunities for growth.
  • A competitive salary in line with the successful candidate's experience, plus an annual bonus and pension plan matching.
  • A best-in-class health and wellness benefits package, including full health care, dental, vision, life insurance, medical leave coverage, parental leave coverage, childcare benefit partnership, wellness/fitness reimbursement, and an Employee Family Assistance Program (EFAP).

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