Administrative Logistics Manager

7 days ago

Kitimat, Canada Seaspan Full time

Job Summary

The Logistics Coordinator is responsible for providing technical and administrative support to ensure efficient operations and effective communication across all levels of the organization.

Key Responsibilities

  • Manage calendars of appointments, coordinate travel plans, and agendas for assigned business areas, liaising with external departments as needed.
  • Compile and process expense reports, ensuring accuracy and timeliness.
  • Facilitate clear communication between the office, external groups, and internal departments, maintaining professionalism to uphold credibility and trust.
  • Provide support for daily activities, including word processing, data entry, material duplication, crew scheduling, and invoice tracking using software such as Microsoft Word, Excel, and specialized company software.
  • Drive company vehicles to pick up crew, deliver parts and supplies.
  • Purchase and maintain an inventory of supplies for the office space, ensuring operational efficiency through coordinated efforts with internal departments for procurement and inventory management.
  • Regularly use and support staff in utilizing essential office software platforms, such as Microsoft Office Suite, project management tools, communication platforms, and video conferencing software.
  • Coordinate with suppliers and vendors for shipping and logistics arrangements.
  • Prepare, format, and distribute agendas and associated materials for meetings using software such as Microsoft Word and PowerPoint.
  • Coordinate catering services for meetings, ensuring all logistical needs are met.
  • Provide technical setup and support for virtual meetings and presentations, ensuring seamless connectivity and functionality using platforms such as Zoom and Microsoft Teams.
  • Perform additional duties as assigned, adapting to various needs with flexibility and efficiency.

Requirements

  • Completion of Grade 12 education, plus post-secondary courses relevant to administration and technical support.
  • A minimum of 3 years of experience in an office environment, supporting various seniority levels, or an equivalent combination of education and experience.
  • Experience in a management position involving collaboration with unionized employees is a plus.
  • Class 5 driver's license.
  • A minimum of 3 years supporting logistics operations.
  • Intermediate to advanced proficiency with Microsoft Office Suite, Adobe Acrobat, and social media web platforms.
  • Familiarity with office equipment and technical troubleshooting.
  • Ability to quickly learn and adapt to new software and technology.
  • Strong organizational skills with the ability to perform and prioritize multiple tasks with attention to detail.
  • Excellent interpersonal skills with the ability to build relationships across various partners.
  • Effective communication skills, both written and verbal.
  • Proactive approach to problem-solving with decision-making capability.
  • Resourceful team player with the ability to work independently.
  • Ability to handle confidential information with discretion.
  • Adaptability to various competing demands and capability to meet deadlines in a fast-paced environment.

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