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Administrative Assistant

2 months ago

Richmond Hill, Ontario, Canada Victoria Education Centre Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Victoria Education Centre Inc. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our organization.

Key Responsibilities
  • Budget Management: Plan and control budget and expenditures to ensure efficient use of resources.
  • Policy Implementation: Establish and implement policies and procedures to maintain a smooth workflow.
  • Office Administration: Determine and establish office procedures and routines to optimize productivity.
  • Scheduling: Schedule and confirm appointments to ensure timely meetings and events.
  • Communication: Answer telephone and relay telephone calls and messages, as well as respond to electronic enquiries.
  • Data Management: Compile data, statistics, and other information to support decision-making.
  • Reporting: Oversee the preparation of reports to provide insights and recommendations.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked office.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure easy access to information.
  • Document Preparation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Data Entry: Perform data entry to maintain accurate and up-to-date records.
  • Database Management: Maintain and manage digital databases to support data-driven decision-making.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in a similar role.
  • Skills: Excellent oral communication, ability to multitask, flexibility, organized, team player, client focus, reliability, and time management.
  • Work Environment: 30 to 40 hours per week, permanent position.
  • Language: English.