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Administrative Assistant to the Vice President

2 months ago

Montreal, Quebec, Canada TOTEM RECRUITER Full time
Job Title: Administrative Assistant to the Vice President

Job Type: Temporary, Hybrid

Location: Montréal

Salary: $48K-$56K/year

Job Description:

The successful candidate will provide administrative and logistical support to the executive team, ensuring the smooth operation of the organization.

  • Provide administrative assistance to the vice president, including managing her schedule and travel arrangements.
  • Manage communication, including writing letters, responding to inquiries, and following up on tasks.
  • Prepare and edit documents, reports, and correspondence.
  • Coordinate translations of documents as needed.
  • Organize meetings, conferences, and ensure meticulous follow-up.
  • Prepare documents for meetings, including agendas, minutes, and schedules.
  • Take minutes during meetings and other types of gatherings.
  • Ensure the collection, compilation, transmission, and updating of various information related to the service's activities.
  • Receive and forward absence and invoice forms.
  • Manage physical and electronic mail.
  • Ensure the circulation of information between team members.
  • Manage documentation (opening, managing, classifying, and closing).
  • Perform other related tasks.
Requirements:
  • Diploma in Office Technology or equivalent.
  • Minimum 3 years of experience in a similar role.
  • Excellent command of French and English, both written and spoken.
  • Proficiency in Microsoft Office.
Personality Traits:
  • Excellent organizational skills, allowing for efficient and rapid work.
  • Observation skills and attention to detail.
  • Excellent writing skills.
  • Good time management and stress management.
  • Good communication skills.
  • Discretion and proactivity.
  • Reliability and ability to work well under pressure.
  • Autonomy, flexibility, and ability to negotiate with multiple stakeholders.

How to Apply: If you meet the requirements, please submit your application through our website or by sending your CV to [insert contact information].

Thank you for your interest in this position. Only candidates who meet the client's requirements will be contacted.